Executive Assistant to MD, Multilingual & Travel-Ready

H.S.S. CONFECTIONERY FOODSTUFF SDN. BHD.; Johor; On-site; MYR 39,000 - 61,000; Full time

Job summary

H.S.S. CONFECTIONERY FOODSTUFF SDN. BHD.

is seeking a proactive Personal Assistant to support the Managing Director with daily administrative tasks, meeting planning, and confidential document handling. The role requires bilingual communication in English, Bahasa Malaysia and Mandarin, strong MS Office skills, and the ability to coordinate across teams and external partners with discretion and professionalism.

Qualifications

• Bachelor degree in administrative management or business-related fields.
• At least 1–2 years of relevant work experience (PA/secretary/administrative assistant preferred).
• Proficient in English, Bahasa Malaysia & Mandarin (written and spoken).
• Strong MS Office skills and experience with document management and reporting.

Responsibilities

• Provide daily administrative support to the MD and assist with file management.
• Organize meetings, schedules, travel arrangements, and calendar coordination.
• Handle documentation, drafting, and filing of important documents.
• Facilitate communication across departments and with external partners.
• Maintain confidentiality and ensure information security per policies.
• Take meeting minutes, prepare reports and presentations for MD.
• Support outstation assignments as needed and other duties as assigned.

Skills

English proficiency

Bahasa Malaysia

Mandarin

Organizational skills

Communication

Multitasking

Education

Bachelor Degree in Administrative Management or Business-related fields

Tools

Microsoft Office

Job description

H.S.S. CONFECTIONERY FOODSTUFF SDN. BHD.

is seeking a proactive Personal Assistant to support the Managing Director with daily administrative tasks, meeting planning, and confidential document handling. The role requires bilingual communication in English, Bahasa Malaysia and Mandarin, strong MS Office skills, and the ability to coordinate across teams and external partners with discretion and professionalism.