Executive Personal Assistant – Schedule, Coordination & Ops

Excellent Mobile Technologies SDN. BHD.; Ipoh; On-site; MYR 33,000 - 61,000; Full time

Job summary

Excellent Mobile Technologies SDN. BHD. in Ipoh, Perak is seeking a proactive Personal Assistant to support the Management Team with calendar management, meeting coordination, and confidential tasks to ensure daily operations run smoothly.

The role requires at least 1 year of PA/EA experience, strong English, Bahasa Malaysia, and Mandarin an advantage, and proficiency in Microsoft Office and Google Workspace; driving license is a plus.

Qualifications

• At least 1 year of experience as a Personal Assistant, Executive Assistant, or Administrative Executive.
• Excellent verbal and written communication in English; Bahasa Malaysia and Mandarin a plus.
• Strong organizational and time management skills.
• Proficient in Microsoft Office and Google Workspace.
• Ability to multitask and work independently; good problem-solving and coordination skills.
• Possession of a valid driving license is an added advantage.

Responsibilities

• Assist the HOD in monitoring overall departmental functions to ensure efficiency and compliance.
• Assist in monitoring online sales activities and ensure product descriptions and prices are uploaded correctly by the admin team.
• Assist in monitoring warehouse operations and stock management and dispatch.
• Provide guidance and leadership to departmental teams when the HOD is outstation.
• Manage the HOD's daily schedule, appointments, and calendar.
• Arrange internal and external meetings, prepare agendas, and take minutes.
• Prepare letters, reports, presentations, and other business documents.
• Remind the HOD of upcoming appointments, deadlines, and important events.
• Act as liaison between the HOD and internal departments, clients, suppliers, and partners.
• Coordinate follow-ups on pending tasks and ensure timely completion.

Skills

English (verbal/written)

Bahasa Malaysia

Mandarin (advantage)

Microsoft Office

Google Workspace

Time management

Organizational skills

Communication skills

Multitasking

Education

1+ year experience as Personal Assistant/Executive Assistant

Tools

Microsoft Office

Google Workspace

Job description

Excellent Mobile Technologies SDN. BHD. in Ipoh, Perak is seeking a proactive Personal Assistant to support the Management Team with calendar management, meeting coordination, and confidential tasks to ensure daily operations run smoothly.

The role requires at least 1 year of PA/EA experience, strong English, Bahasa Malaysia, and Mandarin an advantage, and proficiency in Microsoft Office and Google Workspace; driving license is a plus.