Executive Assistant to CEO | Calendar, Travel & Admin

Bahru Stainless Sdn Bhd; Johor Bahru; On-site; MYR 36,000 - 48,000; Full time

Job summary

Bahru Stainless Sdn Bhd in Malaysia is seeking a dedicated secretary/PA to support the CEO with calendar management, meeting coordination, travel arrangements, and document preparation.

You will handle calls, messages, and correspondence, maintain confidential filing, liaise with internal teams, suppliers, hotels, and external parties in English, Chinese and Bahasa Malaysia, and ensure MS Office proficiency and discreet multitasking.

Qualifications

• Diploma or degree in Business Administration, Secretarial Studies, or related field.
• Previous experience as a Secretary, Personal Assistant, or similar position is preferred.
• Good communication and interpersonal skills.
• Proficient in English, Chinese and Bahasa Malaysia.

Responsibilities

• Manage daily schedules, appointments, meetings, and reminders.
• Arrange business trips, including flight tickets, hotels, transportation, and travel itineraries.
• Prepare and submit claims, expenses, receipts, and other related documents.
• Handle incoming calls, messages, correspondence, and follow up matters.
• Maintain proper filing of confidential and important documents.
• Liaise with internal departments, suppliers, hotels, travel agents, and external parties.

Skills

Communication skills

Languages: English, Chinese, Bahasa

Microsoft Office

Education

Diploma/Degree in Business Administration or Secretarial Studies

Tools

Microsoft Office

Job description

Bahru Stainless Sdn Bhd in Malaysia is seeking a dedicated secretary/PA to support the CEO with calendar management, meeting coordination, travel arrangements, and document preparation.

You will handle calls, messages, and correspondence, maintain confidential filing, liaise with internal teams, suppliers, hotels, and external parties in English, Chinese and Bahasa Malaysia, and ensure MS Office proficiency and discreet multitasking.