Executive PA to CEO: Strategic Ops & Travel Lead

CENGILD G.I. MEDICAL CENTRE; Kuala Lumpur; On-site; MYR 78,000 - 112,000; Full time

Job summary

CENGILD G.I. Medical Centre in Kuala Lumpur seeks a diligent Personal Assistant to the CEO to provide high-level administrative and operational support, ensuring confidentiality and discretion.

You will manage the CEO's calendar, arrange travel, prepare meetings, take minutes, and coordinate with internal departments and external partners to keep the organisation running smoothly. A Diploma/Degree in business or related field is required; 3–5 years of PA/EA experience preferred; Mandarin is an

Qualifications

• Diploma/Degree in Business Administration, Management or related field.
• 3–5 years’ experience as a Personal Assistant/Executive Assistant or similar role.
• Strong organizational and multitasking skills with attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office and digital tools; Mandarin is an advantage.

Responsibilities

• Executive & Administrative Support: manage the CEO's calendar, arrange travel, prepare meeting materials, and draft communications.
• Attending meetings, taking minutes, and distributing notes with clear actions and deadlines.
• Ensure conference scheduling accuracy with time zones, dial-ins, and invitations.
• Handle confidential information with discretion across finance, HR, and strategy.
• Proactive support: anticipate needs and identify issues before they arise; coordinate with internal departments and external stakeholders.
• Project & Business Support: monitor CEO-led projects and assist with weekly/monthly reports.
• Office & Event Management: filing, expense processing, and coordinating events, meetings, and room setups.
• Other duties as assigned to support evolving organisational needs.

Skills

Organizational skills

Communication skills

Discretion

Multitasking

Independence

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office Suite

Calendar management software

Job description

CENGILD G.I. Medical Centre in Kuala Lumpur seeks a diligent Personal Assistant to the CEO to provide high-level administrative and operational support, ensuring confidentiality and discretion.

You will manage the CEO's calendar, arrange travel, prepare meetings, take minutes, and coordinate with internal departments and external partners to keep the organisation running smoothly. A Diploma/Degree in business or related field is required; 3–5 years of PA/EA experience preferred; Mandarin is an