Executive Assistant to CEO — Schedule, Travel & Meetings

ESKAYVIE SDN BHD; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Job summary

Eskayvie Sdn Bhd, headquartered in Shah Alam, Malaysia, seeks a proactive Personal Assistant to support the MD and CEO. You will manage daily schedules, coordinate meetings and travel, prepare agendas and reports, and handle confidential information with discretion.

The successful candidate will have a bachelor’s degree in business or a related field, at least 1 year of EA/secretarial experience, strong Bahasa Malaysia and English, and proficiency in Microsoft Office; Canva is a plus.

Qualifications

• Bachelor's degree in business administration, management, secretarial studies, or related field.
• Minimum 1 year of experience as a Personal Assistant, Executive Assistant or Secretary.
• Excellent written and spoken Bahasa Malaysia and English.
• Proficient in Word, Excel, PowerPoint, Outlook; Canva is a plus.
• Strong organizational, time management, and multitasking skills.

Responsibilities

• Manage and coordinate the MD's and CEO's daily schedules, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentation materials, reports, and minutes of meetings.
• Follow up on action items and ensure timely completion of assigned tasks.
• Screen calls, emails, and correspondence, and respond or escalate where appropriate.
• Coordinate internal and external meetings, including logistics and stakeholder communication.
• Handle confidential documents and sensitive information with discretion.
• Assist in preparing business reports, proposals, and presentations.
• Liaise with internal departments and external parties on behalf of the MD and CEO.
• Organize company events, business trips, and official functions when required.
• Perform other administrative and executive support duties as assigned.

Skills

Schedule management

Communication

Confidentiality

Multitasking

Organizational skills

Bahasa Malaysia

English proficiency

Canva experience

Microsoft Office

Independent worker

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

Canva

Job description

Eskayvie Sdn Bhd, headquartered in Shah Alam, Malaysia, seeks a proactive Personal Assistant to support the MD and CEO. You will manage daily schedules, coordinate meetings and travel, prepare agendas and reports, and handle confidential information with discretion.

The successful candidate will have a bachelor’s degree in business or a related field, at least 1 year of EA/secretarial experience, strong Bahasa Malaysia and English, and proficiency in Microsoft Office; Canva is a plus.