Executive, Ocean Freight

Deutsche Post; George Town; On-site; MYR 39,000 - 56,000; Full time

Job summary

Deutsche Post in Malaysia is seeking an ocean freight assistant to support general operational ocean freight tasks, including bookings, documentation, and coordination with customers and suppliers.

You will handle correspondences, monitor shipments, prepare bills of lading, CO/FTA, and monthly reports, while ensuring ISO filing and data accuracy.

The ideal candidate holds a bachelor’s in logistics, is proficient in MS Office, and is flexible, organized, and a strong communicator.

Qualifications

• Bachelor’s degree in Logistics, Management, or related field.
• Proficient in Microsoft Office Word, including Excel and PowerPoint as well as Microsoft Outlook.
• Flexible, willing to take more responsibilities.
• Solid organizational skills, multitasker and attentive to details.
• Good communication - speaking and writing.

Responsibilities

• Correspond with customers, carriers, warehouses, and internal teams on ocean freight movements.
• Coordinate export/import bookings, transport, vessel and container movements.
• Prepare documents for customers: booking, bills of lading, CO/FTA, shipping, invoicing.
• Provide routine customer reports and access to customer platforms.
• Maintain ISO-compliant records and filing.
• Respond to inquiries and coordinate across departments on freight needs.
• Monitor internal data and system compliance.

Skills

Communication

Organization

Multitasking

Detail-oriented

Flexibility

Education

Bachelor’s degree in Logistics, Management, or related field

Tools

MS Office Suite

Excel

PowerPoint

Outlook

Job description

Job Description

To provide assistant to general operational ocean freight functions, including:

• General correspondences with customer, suppliers (Carrier, Warehouse, Transporter)agents and other inter-department for ocean freight movements
• Monitor and coordinate export & import ocean freight movements – Booking, Transport arrangement, vessel & container movement
• Prepare relevant documentation for customer – Booking, Bill of lading, CO/FTA, Shipping document, Invoicing
• Coordinate routine customer reports & any customer’s platform
• Maintain records and filing as per ISO requirements and standards
• Respond to internal enquiries and complaints and coordinate with other department on ocean freight needs
• Monitor internal data & system compliance

Job Requirements

• Bachelor’s degree in Logistics, Management, or related field
• Proficient in Microsoft Office Word, including Excel and PowerPoint as well as Microsoft Outlook
• Flexible, willing to take more responsibilities
• Solid organizational skills, multitasker and attentive to details
• Good communication - speaking and writing

Preferred Skills

• Problem solver and willing to take more responsibility
• High computer literacy and able to adapt to system changes
• Fast learner & Proactive in handling task
• Independent and require minimal supervision
• Able to work under pressure & tight deadlines
• Goes extra mile to resolve and issue and able to develop long term solution for customer and internal team
• Able to lead calls and discussion with customers,vendors or internal team
• Aim to succeed collaboratively to provide the best quality service
• Able to act swiftly and seize opportunities for improvement
• Working experience in the relevant field is an added advantage