Executive, Lease Admin

Capitaland Retail Malaysia Sdn Bhd; Kuala Lumpur; Presencial; MYR 42 000 - 78 000; Tempo integral

Resumo da oferta

Capitaland Retail Malaysia Sdn Bhd is seeking a leasing administrator to manage tenancy agreements, documentation and reporting. The role focuses on accurate, timely, and compliant lease execution and records management.

You will liaise with Leasing, Legal and tenants, prepare and review tenancy documents, maintain filing systems, and generate reports on tenancy activity. A diploma or degree and 1-2 years in leasing administration are required.

Qualificações

• Diploma or degree in related fields.
• 1-2 years leasing administration experience.
• Strong communication and stakeholder interaction.
• Detail-oriented with strong record-keeping.
• Proficient in Microsoft Office and lease systems.

Responsabilidades

• Prepare, review and manage tenancy agreements and related lease documents.
• Liaise with Leasing, Legal, tenants on tenancy matters.
• Maintain filing records and track status of lease docs.
• Ensure lease documentation adherence to policies.
• Prepare reports on tenancy and lease administration.
• Coordinate with stakeholders to resolve documentation issues.

Conhecimentos

Communication skills

Interpersonal skills

Attention to detail

Independent working

Multitasking

Formação académica

Diploma or Degree in Business Administration

Property Management

Real Estate

Marketing

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Responsible for lease administration and documentation to ensure the accurate, timely and compliant execution of tenancy-related matters. The role supports leasing operations through the preparation and management of tenancy agreements, related lease documentation, lease records and reporting.

Key responsibilities

Liaise with Leasing, Legal, tenants and other stakeholders on matters relating to the preparation, execution and administration of tenancy agreements and related lease documentation.

Prepare, review and ensure the completeness and accuracy of lease documentation in accordance with established policies and procedures.

Maintain proper filing records, and monitor the status of lease documentation.

Implement and adhere to standard leasing processes, practices and procedures to ensure lease-related documentation is completed accurately.

Prepare, compile and maintain various reports relating to tenancy, leasing activities and lease administration matters.

Ensure proper safekeeping, tracking and retrieval of lease documents to support operational and compliance requirements.

Coordinate with internal and external stakeholders to resolve documentation issues and facilitate smooth lease administration processes.

What we're looking for

Diploma or Degree in Business Administration, Property Management, Real Estate, Marketing, or any related discipline.

Minimum 1-2 years of experience in leasing administration, handling tenancy agreements, lease documentation, and tenant correspondence.

Good communication and interpersonal skills with the ability to interact effectively with tenants and stakeholders.

Ability to work independently, manage multiple tasks, and meet deadlines.

Strong attention to detail and accuracy in managing documentation and records.

Proficiency in Microsoft Office and the ability to work with lease records and reporting systems.

A proactive approach to identifying documentation gaps and following through on required actions.

Headquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real estate investment manager with a strong Asia foothold. As at 31 December 2022, CLI had S$132 billion of real estate assets under management, and S$88 billion of real estate funds under management held via six listed real estate investment trusts and business trusts – including CapitaLand Malaysia Trust, and more than 30 private vehicles across Asia Pacific, Europe and USA. Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics and data centres.

CLI’s portfolio in Malaysia spans retail, office and logistics properties that are strategically located across three key urban centres. Most of CLI’s retail and office network in Malaysia are owned by CapitaLand Malaysia Trust – Gurney Plaza and a significant interest in Queensbay Mall in Penang, a majority interest in Sungei Wang Plaza in Kuala Lumpur, 3 Damansara and 3 Damansara Office Tower in Petaling Jaya, The Mines in Seri Kembangan and East Coast Mall in Kuantan. CLMT’s logistics park, Valdor Logistics Hub, is located in one of Penang’s key industrial hubs and is well-connected to the North South Highway and Penang Second Bridge. CLI is also the joint-owner of Melawati Mall in Taman Melawati.

Headquartered and listed in Singapore, CapitaLand Investment Limited (CLI) is a leading global real estate investment manager with a strong Asia foothold. As at 31 December 2022, CLI had S$132 billion of real estate assets under management, and S$88 billion of real estate funds under management held via six listed real estate investment trusts and business trusts – including CapitaLand Malaysia Trust, and more than 30 private vehicles across Asia Pacific, Europe and USA. Its diversified real estate asset classes cover retail, office, lodging, business parks, industrial, logistics and data centres.

CLI’s portfolio in Malaysia spans retail, office and logistics properties that are strategically located across three key urban centres. Most of CLI’s retail and office network in Malaysia are owned by CapitaLand Malaysia Trust – Gurney Plaza and a significant interest in Queensbay Mall in Penang, a majority interest in Sungei Wang Plaza in Kuala Lumpur, 3 Damansara and 3 Damansara Office Tower in Petaling Jaya, The Mines in Seri Kembangan and East Coast Mall in Kuantan. CLMT’s logistics park, Valdor Logistics Hub, is located in one of Penang’s key industrial hubs and is well-connected to the North South Highway and Penang Second Bridge. CLI is also the joint-owner of Melawati Mall in Taman Melawati.