Assistant Manager, Secretariat

CapitaLand Retail Malaysia Sdn Bhd; Malaysia; On-site; MYR 90,000 - 150,000; Full time

Benefits offered by this job

Flexible benefits

Medical coverage

Training opportunities

Ascott rates

Volunteer programmes

Wellness programmes

Job summary

CapitaLand Retail Malaysia Sdn Bhd is seeking a capable corporate secretary to support all company secretarial duties and ensure compliance with statutory requirements. The role includes preparing meeting papers, resolutions and minutes, coordinating board and shareholder meetings, and providing guidance on secretarial practice.

You will organise training schedules for directors, vet corporate announcements for Bursa Malaysia, and assist with management reports while safeguarding department

Responsibilities

• Assist with company secretarial duties and ensure compliance with statutory requirements.
• Prepare meeting papers, resolutions and minutes; coordinate board, shareholder and committee/management meetings.
• Provide guidance on secretarial practice and compliance to Board members and colleagues.
• Organise, co-ordinate and attend meetings and prepare minutes.
• Organise board directors’ training schedules to meet regulators’ requirements for listed issuers.
• Prepare and vet announcements, circulars and documentation for corporate exercises to Bursa Malaysia Securities Berhad.
• Analyse relevant management reports and approval papers; ensure safekeeping of department materials.
• Support risk management matters to ensure effectiveness of the risk management framework.

Job description

About Us

Headquartered and listed in Singapore in 2021, CapitaLand Investment Limited (CLI) is a leading global real asset manager with a strong Asia foothold.

As at 5 November 2025, CLI had S$120 billion of funds under management.

CLI holds stakes in eight listed real estate investment trusts and a suite of private real asset vehicles that invest in demographics, disruption and digitalisation-theme strategies.

Its diversified real asset classes include retail, office, lodging, industrial, logistics, business parks, wellness, self-storage, data centres and private credit.

Job Description

Support all aspects of the company secretarial duties and functions and to ensure compliance with the relevant statutory requirements, regulations and guidelines.

Perform all aspects of company secretarial duties and functions which includes preparing meeting papers, resolutions and minutes of meetings and coordinate the Board, shareholder and board committee/management meetings.

Provide advice and guidance on matters relating to secretarial practice and compliance to Board members, colleagues and such other relevant parties, whenever required.

Organize, co-ordinate and attend various meetings of the companies and to prepare minutes of meeting

Organise the Board directors’ training schedules in order to meet the regulators’ requirements of a listed issuer’s directors

Prepare and vet the announcements, circulars and such other requisite documentation relating to all corporate exercises to Bursa Malaysia Securities Berhad.

Responsible for the preparation, collation and analysis of relevant management reports and approval papers.

Advise on the proper documentation to be prepared and ensure safe keeping of the department’s written materials.

Support all aspects of the risk management matters to ensure effectiveness of the risk management framework.

Responsible for managing the risk to the organisation, its employees, customers, reputation, assets and interests of stakeholders.

Identify and assess threats to the organisation, put plans in place for if things go wrong and decide how to avoid, reduce or transfer risk.

Communicate risk policies and processes for an organisation.

Benefits

Flexible benefits with comprehensive medical coverage for self and family

Training and development opportunities

Subsidised rates at Ascott serviced residences-

Strong advocate of staff volunteerism

Wellness programmes

Closing Statement

At CapitaLand, we advocate fair employment practices, and recruit talents based on merit and fit with our Corporate values.

We provide equal opportunity for all qualified persons and build an inclusive workplace regardless of race, gender, age, religious belief or nationality.

Only shortlisted candidates will be notified.

At CapitaLand, we believe the success of our talent strategy goes beyond just recruiting the right talent.

We strive to help our people grow, recognise their talents and hard work, rewarding them for their efforts and achievements.

About CapitaLand Group

CapitaLand Group (CapitaLand) is one of Asia’s largest diversified real estate groups.

Headquartered in Singapore, CapitaLand’s portfolio focuses on real asset management and real estate development, spanning across 270 cities in 45 countries.

Within its ecosystem, CapitaLand has developed an integrated suite of real asset management, real estate development, and operating capabilities that supports its businesses in building core competencies across the value chain.

With this full range of capabilities, CapitaLand can optimise the strategies of its listed real estate investment management business CapitaLand Investment, and its privately held property development arm CapitaLand Development; to drive competitive advantage for its businesses.

CapitaLand places sustainability at the core of what it does.

As a responsible real estate company, CapitaLand contributes to the environmental and social well-being of the communities where it operates, as it delivers long-term economic value to its stakeholders.