Executive, HR & Admin (Contract)

NTT DATA Payment Services Sdn Bhd; Petaling Jaya; On-site; MYR 56,000 - 89,000; Full time

Job summary

NTT DATA Payment Services Sdn Bhd in Malaysia seeks a Human Resources and Administration Executive to manage end-to-end recruitment activities, coordinate interviews and onboarding, and support HR operations.

You will collaborate with hiring managers on manpower needs, maintain records, support employer branding and campus recruitment, and ensure compliance with Malaysia Employment Act while handling confidential information.

Qualifications

• Experience in end-to-end recruitment and HR operations.
• Knowledge of Malaysia Employment Act 1955.
• Proficient with MS 365 apps (Excel, Word, PowerPoint).
• Excellent communication and confidentiality.

Responsibilities

• Manage end-to-end recruitment activities including posting, sourcing, screening and onboarding.
• Work closely with hiring managers on manpower requirements and decisions.
• Coordinate interviews, collect feedback and manage offers.
• Prepare offer letters and employment contracts.
• Support onboarding and ensure required documentation is completed.
• Support employer branding, career fairs and campus recruitment.
• Maintain recruitment records, candidate databases and reports.
• Ensure compliance with company policies and Malaysia employment regulations.
• Assist HR system implementation and process improvements.
• Handle candidate and employee information with confidentiality and professionalism.

Skills

Communication skills

Interpersonal skills

Organisational skills

Confidentiality

Multitasking

Team-oriented

Education

Bachelor’s Degree in HR or related field

Tools

Microsoft 365

Excel

Word

PowerPoint

Job description

Manage end-to-end recruitment activities, including job posting, sourcing, screening and interview coordination and onboarding.

Work closely with hiring managers on manpower requirements, candidate selection and hiring decisions.

Coordinate interviews, collect feedback and manage offer approvals.

Prepare offer letters, employment contracts and pre-employment documentation.

Support onboarding activities and ensure all required documentation is completed.

Support employer branding activities, career fairs, campus recruitment and recruitment campaigns.

Maintain accurate recruitment records, candidate databases and recruitment reports.

Build and maintain relationships with recruitment agencies, universities and other talent sources.

Ensure recruitment and HR processes comply with company policies and Malaysia employment regulations.

Support HR system implementation and continuous improvement of recruitment processes.

Handle candidate and employee information with confidentiality and professionalism.

Requirements :

Minimum2–3 years of experiencein Talent Acquisition, Recruitment, HR Generalist or HR Operations.

Bachelor’s Degree in Human Resources, Business Administration, Psychology or a related field.

Good knowledge of end-to-end recruitment processes and HR best practices.

Working knowledge of theMalaysia Employment Act 1955.

Proficient in Microsoft 365, particularly Excel, Word and PowerPoint.

Strong communication, interpersonal and organisational skills.

Able to manage multiple priorities and meet deadlines.

High attention to detail and strong sense of confidentiality.

Proactive, resourceful and team-oriented.

Good command ofEnglish and Bahasa Malaysia.

Available to commit to a 9 month contract.

Pay range and compensation package: Salary and compensation details will be discussed during the interview process.

Equal Opportunity Statement: NTT Data Payment Services is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Information Technology Services 101-1,000 employees

At NTT DATA Payment Services, we empower businesses across Southeast Asia with reliable, secure, and innovative payment solutions—both online & offline.

With a strong presence in Malaysia, the Philippines, and Thailand, our reach spans more than 480,000 payment touchpoints across the region. As a one-stop payment solutions provider, we serve businesses of all sizes, from retail to enterprise, delivering seamless transaction experiences backed by over 30 years of industry expertise.

As part of NTT DATA Japan, one of the world’s top 10 global IT service providers, we combine deep local insights with world-class technology and innovation to help businesses grow & succeed in the digital economy.

At NTT DATA Payment Services, we empower businesses across Southeast Asia with reliable, secure, and innovative payment solutions—both online & offline.

With a strong presence in Malaysia, the Philippines, and Thailand, our reach spans more than 480,000 payment touchpoints across the region. As a one-stop payment solutions provider, we serve businesses of all sizes, from retail to enterprise, delivering seamless transaction experiences backed by over 30 years of industry expertise.

As part of NTT DATA Japan, one of the world’s top 10 global IT service providers, we combine deep local insights with world-class technology and innovation to help businesses grow & succeed in the digital economy.

What can I earn as a Human Resources and Administration Executive