EXECUTIVE, GACC ADMINISTRATION

KPJ Healthcare Berhad; Kuala Lumpur; In loco; MYR 50.000 - 90.000; Tempo pieno

Descrizione del lavoro

KPJ Healthcare Berhad in Malaysia is seeking a diligent Administrative and Coordination Support professional to assist Corporate Services. The role focuses on timely, accurate documentation and smooth departmental operations, liaising with ACC Centres to gather and consolidate required documents.

You will prepare correspondence, reports, and presentation materials; support data validation and reporting; and help disseminate information related to departmental initiatives.

Competenze

• Diploma or Bachelor's degree in Business Administration, Management, Corporate Administration, or related disciplines.
• Minimum 2 years of working experience in administrative, executive support, or related functions.
• Experience in the healthcare industry is an added advantage.
• Proficient in Microsoft Office applications.
• Strong capability in data consolidation, report preparation, and presentation development.
• Strong document management and record-keeping skills with high accuracy and attention to detail.
• Ability to prepare professional correspondence, reports, presentations and meeting documentation.
• Good administrative planning and organisational skills with the ability to manage multiple tasks simultaneously.

Mansioni

• Prepare, process, and maintain official correspondence, including letters, memoranda, reports, and other administrative documentation.
• Provide administrative support to ensure the efficient day-to-day operations of the department.
• Coordinate and liaise with ACC Centres to obtain, verify, and consolidate required documents, data, and information.
• Monitor the status of pending submissions and proactively follow up with ACC Centres to ensure timely completion.
• Ensure all records, reports, and documentation are accurate, complete, and submitted in accordance with established timelines and requirements.
• Assist in the preparation of presentation decks, reports, and meeting materials for management reviews, departmental meetings, and corporate engagements.
• Support data validation, tracking, consolidation, and reporting activities to facilitate effective management decision-making.
• Coordinate the timely dissemination of information, circulars, reminders, and updates related to departmental initiatives and activities.
• Maintain effective working relationships and communication with internal stakeholders, ACC Centres, and other relevant parties to support operational objectives.
• Perform any other administrative duties and responsibilities as assigned by the Head of Department from time to time.

Conoscenze

Administrative coordination

Data consolidation

Report preparation

Presentation development

Stakeholder communication

Formazione

Diploma or Bachelor’s in Business Admin/Management/Corporate Admin

Strumenti

Microsoft Office

Descrizione del lavoro

To provide effective administrative and coordination support to the Corporate Services. The role ensures timely, accurate, and organized documentation while supporting departmental operations.

2) JOB DESCRIPTION

• Prepare, process, and maintain official correspondence, including letters, memoranda, reports, and other administrative documentation.
• Provide administrative support to ensure the efficient day-to-day operations of the department.
• Coordinate and liaise with ACC Centres to obtain, verify, and consolidate required documents, data, and information.
• Monitor the status of pending submissions and proactively follow up with ACC Centres to ensure timely completion.
• Ensure all records, reports, and documentation are accurate, complete, and submitted in accordance with established timelines and requirements.
• Assist in the preparation of presentation decks, reports, and meeting materials for management reviews, departmental meetings, and corporate engagements.
• Support data validation, tracking, consolidation, and reporting activities to facilitate effective management decision-making.
• Coordinate the timely dissemination of information, circulars, reminders, and updates related to departmental initiatives and activities.
• Maintain effective working relationships and communication with internal stakeholders, ACC Centres, and other relevant parties to support operational objectives.
• Perform any other administrative duties and responsibilities as assigned by the Head of Department from time to time.

3) JOB REQUIREMENT

• Diploma or Bachelor's Degree in Business Administration, Management, Corporate Administration, or related disciplines.
• Minimum 2 years of working experience in administrative, executive support, or related functions.
• Experience in the healthcare industry is an added advantage.
• Proficient in Microsoft Office applications.
• Strong capability in data consolidation, report preparation, and presentation development.
• Strong document management and record-keeping skills with high accuracy and attention to detail.
• Ability to prepare professional correspondence, reports, presentations and meeting documentation.
• Good administrative planning and organisational skills with the ability to manage multiple tasks simultaneously.

Personal attributes

• Highly organised and detail-oriented with strong commitment to accuracy and quality of work.
• Excellent interpersonal and communication skills with the ability to interact effectively with stakeholders at all levels.
• Strong coordination and follow-up skills to ensure timely completion of assigned tasks and activities.
• Able to manage multiple tasks and priorities in a fast-paced environment.
• Proactive, resourceful and able to work independently with minimal supervision.
  

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Healthcare Services More than 10,000 employees

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.