EXECUTIVE, EXAMINATION

KPJ Healthcare Berhad; Kuala Lumpur; On-site; MYR 33,000 - 50,000; Full time

Job summary

KPJ Healthcare Berhad is seeking an organized Administrative Officer to support examination logistics and academic administration in Kuala Lumpur. You will assist in timetable preparation, coordinate with schools, and disseminate schedules to stakeholders.

The role involves venue setup, invigilator rosters, secure handling of papers, and tracking of scripts. You will also assist in results compilation, data entry, and preparation of board meeting documentation.

Qualifications

• Min 2 years of experience in an academic or administrative setting.
• Familiarity with examination processes and academic regulations.
• Experience with document handling, filing systems, and records management.
• Excellent organisational and time management skills.
• Effective written and verbal communication skills.
• Ability to multitask and work under pressure.

Responsibilities

• Assist in the preparation of examination timetables.
• Coordinate with schools/academic departments to collect exam schedules and paper details.
• Update and disseminate finalised schedules to relevant stakeholders.
• Prepare seating arrangements and invigilator rosters for exam venues.
• Ensure proper setup and readiness of examination venues; support logistics like signages and attendance sheets.
• Handle secure printing and distribution of examination papers; track collection of answer scripts.
• Maintain records and confidentiality of examination documents; verify qualifications of graduates.
• Assist in compiling and verifying examination results and data entry into the academic management system.
• Support preparation of result reports for Examination Board meetings.
• Respond to student queries related to examination sitting; liaise with schools on question papers and logistics.
• Provide guidance on examination rules and procedures.
• Participate in audits and quality assurance checks; support head of department in improvements.

Skills

Organization

Time management

Written & verbal communication

Multitasking

Education

Bachelor's degree in Administration or Office Management

Tools

Microsoft Office

Student information / examination management systems

Document handling / filing systems

Job description

• Assist in the preparation of examination timetables;
• Coordinate with schools/academic departments to collect exam schedules and paper details; and
• Update and disseminate finalised schedules to relevant stakeholders.

Examination Venue and Logistics Management

• Prepare seating arrangements and invigilator rosters;
• Ensure proper setup and readiness of examination venues; and
• Support logistics such as signages, attendance sheets, and examination materials.
• Handle the secure printing and distribution of examination papers;
• Track collection and return of answer scripts from invigilators;
• Maintain records and ensure confidentiality of all examination documents; and
• Qualification verification of graduated students.

Result Compilation and Reporting

• Assist in compiling and verifying examination results;
• Ensure accurate data entry into the academic management system; and
• Support the preparation of result reports and documentation for the Examination Board meetings.

Student and Faculty Support

• Respond to student queries regarding special requests related to examination sitting and others;
• Liaise with schools for issues related to question papers or examination logistics; and
• Provide guidance on examination rules and procedures.

Compliance and Quality Assurance

• Ensure examination processes comply with university policies and regulations;
• Participate in audits and quality assurance checks; and
• Support the head of department in implementing improvements.

Education

• 1. Bachelor's degree in Administration, Office Management, or related field

Knowledge and Experiences

• Min 2 years of working experience in an academic or administrative setting;
• Familiarity with examination processes and academic regulations; and
• Experience with document handling, filing systems, and record management.
• Excellent organisational and time management skills;
• Effective written and verbal communication skills; and
• Ability to multitask and work efficiently under pressure.

Technical skills required

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with student information or examination management systems
• Basic data entry and database management skills
• High attention to details and accuracy in record-keeping;
• Ability to maintain confidentiality of examination documents and data; and
• Coordination skills to manage scheduling and logistics.

Personal attributes

• Trustworthy and responsible;
• Proactive and self-motivated;
• Team-oriented with a professional demeanor; and
• Adaptable to dynamic academic environments.

KPJ Healthcare Berhad is the leading provider of private healthcare services in Malaysia, with a history dating back to 1981 when it introduced the first private specialist hospital in Johor. The Group's core values of Safety, Courtesy, Integrity, Professionalism, and Continuous Improvement drive its integrated network of more than 29 specialist hospitals across Malaysia. Additionally, KPJ has expanded its presence internationally, with hospitals in Indonesia, Bangkok, and Bangladesh, as well as investments in retirement and age-care resorts in Australia and Malaysia.

KPJ's competitive advantage stems from its extensive reach and accessibility throughout the nation, offering a wide range of medical specialist services, some of which are pioneering in the country's healthcare industry. The company also excels in utilizing integrated technology to enhance patient care, including the adoption of Cloud Computing and continuous improvements to the KPJ Clinical Information System (KCIS). Furthermore, KPJ is exploring digitalized medical technology applications in areas such as E-Pharmacy, wearable technology, robotics, Artificial Intelligence (AI), and the Internet of Things (IoT).

With over three and a half decades of experience in hospital development and management, KPJ is built on strong fundamentals, positioning it well for the evolving healthcare industry. The company's health tourism segment has experienced significant growth through aggressive marketing strategies, expanding its footprint in various regions.

In addition to hospital-based care, KPJ has made strides in healthcare-related industries, particularly in KPJ Senior Living Care services and Healthcare Education, recognizing their potential for the future due to increasing consumer demand. KPJ hospitals have received recognition from accreditation bodies, ensuring the quality and safety of their services.

The company is committed to giving back to the community and has established a network of Klinik Wakaf An-Nur (KWAN) charity clinics and a Hospital Waqaf An-Nur (HWAN) to provide care to the underprivileged. With 18 KWAN clinics and five mobile clinics, KPJ's efforts have positively impacted over one million patients since 1998.

Overall, KPJ Healthcare Berhad's extensive network, commitment to innovation, and dedication to quality healthcare services and community outreach make it a prominent and trusted player in the private healthcare industry.