EXECUTIVE, EXAMINATION

KPJ Healthcare University; Nilai; On-site; MYR 36,000 - 60,000; Full time

Job summary

KPJ Healthcare Berhad is seeking an organised administrator to manage examination scheduling, venue logistics, and document handling. You will coordinate with departments to collect schedules, prepare invigilation rosters, and ensure venues are ready for sittings.

The role requires a bachelor’s degree in administration or office management and at least 2 years in an academic or administrative setting, with strong Microsoft Office and data-entry skills.

Qualifications

• Bachelor’s degree in administration or office management is required.
• Min 2 years’ experience in an academic or administrative setting.
• Familiarity with examination processes, regulations, and records management.
• Experience with document handling, filing systems and data entry.

Responsibilities

• Assist in examination scheduling and coordination with schools/ departments.
• Prepare seating, invigilator rosters and venue readiness.
• Handle secure printing and distribution of examination papers and scripts.
• Compile and verify examination results and enter data into the management system.
• Respond to student queries and liaise with staff on examination logistics.

Skills

Organisational skills

Time management

Written and verbal communication

Multitasking

Confidentiality

Teamwork

Adaptability

Education

Bachelor's degree in Administration, Office Management, or related field

Tools

Microsoft Office

Examination management systems

Data entry skills

Job description

Examination Scheduling and Coordination

• Assist in the preparation of examination timetables
• Coordinate with schools/academic departments to collect exam schedules and paper details
• Update and disseminate finalised schedules to relevant stakeholders

Examination Venue and Logistics Management

• Prepare seating arrangements and invigilator rosters
• Ensure proper setup and readiness of examination venues
• Support logistics such as signages, attendance sheets, and examination materials

Examination Document Handling

• Handle the secure printing and distribution of examination papers
• Track collection and return of answer scripts from invigilators
• Maintain records and ensure confidentiality of all examination documents
• Qualification verification of graduated students

Result Compilation and Reporting

• Assist in compiling and verifying examination results
• Ensure accurate data entry into the academic management system
• Support the preparation of result reports and documentation for the Examination Board meetings

Student and Faculty Support

• Respond to student queries regarding special requests related to examination sitting and others
• Liaise with schools for issues related to question papers or examination logistics
• Provide guidance on examination rules and procedures

Compliance and Quality Assurance

• Ensure examination processes comply with university policies and regulations
• Participate in audits and quality assurance checks
• Support the head of department in implementing improvements

Education

• 1. Bachelor's degree in Administration, Office Management, or related field

Knowledge and Experiences

• Min 2 years of working experience in an academic or administrative setting
• Familiarity with examination processes and academic regulations
• Experience with document handling, filing systems, and record management

Skills & Competencies

• Excellent organisational and time management skills
• Effective written and verbal communication skills
• Ability to multitask and work efficiently under pressure

Technical skills required

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with student information or examination management systems
• Basic data entry and database management skills

Special skills required

• High attention to details and accuracy in record-keeping
• Ability to maintain confidentiality of examination documents and data
• Coordination skills to manage scheduling and logistics

Personal attributes

• Trustworthy and responsible
• Proactive and self-motivated
• Team-oriented with a professional demeanor
• Adaptable to dynamic academic environments

KPJ Healthcare Berhad is founded on the vision of being the preferred healthcare provider in the region. We are focused on delivering world-class quality healthcare services throughout our regional footprint across 5 countries, namely Malaysia, Indonesia, Thailand, Bangladesh, and Australia. We are in search of remarkable people to join us in exploring and discovering better healthcare solutions together. Whether you are a student, a graduate, or an experienced professional, discover the impact you could make with a career at KPJ.