Executive, Corporate Secretarial

Elsa Talent; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Elsa Talent is seeking an Executive, Corporate Secretarial for a 1-year contract in the Oil & Gas sector. You will manage secretarial matters for group companies, ensure compliance with laws, and prepare board materials and minutes.

Responsibilities include statutory filings, updating registers, coordinating nominee directors, and supporting corporate exercises. Fresh graduates with exposure may be considered; MAICSA/CGI qualification is an advantage.

Qualifications

• Bachelor's Degree in Corporate Administration, Business Administration, Law, Management or a related discipline; MAICSA/CGI qualification or partial qualification is an advantage.
• 1–2 years of relevant corporate secretarial or compliance experience preferred; fresh graduates with relevantd exposure may be considered.
• Knowledge of Companies Act 2016; ability to handle statutory filings and maintain corporate records.

Responsibilities

• Manage day-to-day corporate secretarial matters for assigned group companies.
• Monitor compliance with applicable laws, regulations, and corporate governance requirements.
• Prepare notices, agendas, resolutions, and supporting documents for Board and shareholder meetings.
• Draft and maintain meeting minutes, written resolutions, and resolution extracts.
• Prepare and submit statutory filings to SSM and other relevant authorities, ensuring all submissions are completed on time.
• Maintain and update statutory registers, minute books, and other corporate records.
• Coordinate nominee director appointments, resignations, assessments, and related records.
• Monitor Board composition to ensure compliance with statutory, contractual, and internal requirements.
• Maintain and update company information, records, and compliance status for assigned entities.
• Support and coordinate corporate exercises, including restructuring, share transfers, company name changes, and company closures.

Skills

Companies Act 2016

Statutory filings

Corporate records

Minutes & resolutions

Stakeholder coordination

Microsoft Office

Deadline management

Education

Bachelor's Degree in Corporate Administration/Business/Law/Management

MAICSA/CGI qualification (advantage)

Tools

Microsoft Office

Job description

Position : Executive, Corporate Secretarial

Industry : Oil & Gas

Employment Type : Contract (1 year)

Job Scope(s):

• Manage day-to-day corporate secretarial matters for assigned group companies.
• Monitor compliance with applicable laws, regulations, and corporate governance requirements.
• Prepare notices, agendas, resolutions, and supporting documents for Board and shareholder meetings.
• Draft and maintain meeting minutes, written resolutions, and resolution extracts.
• Prepare and submit statutory filings to SSM and other relevant authorities, ensuring all submissions are completed on time.
• Maintain and update statutory registers, minute books, and other corporate records.
• Coordinate nominee director appointments, resignations, assessments, and related records.
• Monitor Board composition to ensure compliance with statutory, contractual, and internal requirements.
• Maintain and update company information, records, and compliance status for assigned entities.
• Support and coordinate corporate exercises, including restructuring, share transfers, company name changes, and company closures.

Requirement(s):

• Bachelor's Degree in Corporate Administration, Business Administration, Law, Management or a related discipline; MAICSA/CGI qualification or partial qualification is an advantage.
• One (1) to two (2) years of relevant corporate secretarial or compliance experience is preferred; fresh graduates with relevant practical exposure may be considered.
• Required Skills:
  • Companies Act 2016 knowledge; statutory fillings and corporate records; minutes and resolutions; stakeholder coordination; Microsoft Office and deadline management

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process.