Assistant Manager – Group Company Secretarial

Taylor's Education Group; Subang Jaya; On-site; MYR 120,000 - 180,000; Full time

Job summary

Taylor's Education Group in Malaysia seeks a seasoned Company Secretary to oversee compliance under the Companies Act 2016 and related laws, championing best governance across the group of companies.

You will manage board and shareholder matters, maintain records, and drive governance projects with emphasis on digitalisation, risk management, and ethical standards across the organisation.

Qualifications

• ICSA qualification or an acceptable related field with at least 5 years of experience in corporate secretarial practice or in-house company secretarial division.
• Exposure to publicly listed companies and multinational organisations is an added advantage.

Responsibilities

• Prepare and review annual statutory documents for lodgement with authorities.
• Handle Boards and Shareholder matters, including organising meetings and recording minutes.
• Implement best corporate governance practices and governance framework across the group.
• Collaborate on governance projects, digitalisation, risk management and ethics initiatives.
• Support Directors’ onboarding, board evaluations, ESG initiatives and disclosures.

Skills

Company secretarial experience

Governance

Education

ICSA qualification

Tools

Company secretarial software

Job description

Responsible for compliances of all company secretarial matters under the Companies Act 2016 and other related legislations, be cognizant and spur the implementation of best corporate governance practices within the organization and the Group of companies, be vigilant of compliance risks; and always be at the forefront of corporate development, internal governance, macro and micro factors impacting the organisation.

KEY RESULT AREAS / RESPONSIBILITIES

• Prepare and review the annual statutory documents for lodgement with the authorities in a timely manner, maintaining up-to-date records, keeping abreast of the latest development/updates in laws and regulations as well as liaising with all parties, internally or externally.
• Handle Boards and Shareholder matters as assigned, which include but not limited to, organising meetings, circulating the governance agenda, recording minutes of meetings, drafting resolutions and preparing board papers (if any).
• To carry out the implementation of best corporate governance practices, such as all internal governance processes, structure and framework, from time to time.
• Be a team player for all departmental projects and initiatives, whether for compliance, governance, digitalization and technology transformation, risk management, corporate integrity and ethics.
• Report to the Manager, Group Company Secretarial and assist in all governance matters such as Directors’ Onboarding Programme & Training, Annual Board Evaluation, ESG initiatives & reporting, Governance Structure and Framework, Corporate Disclosures and Continuous Learning in all Corporate Governance & Technology related matters.

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

• Candidate must possess an ICSA qualification or an acceptable related field with at least 5 years of experience in corporate secretarial practice or in-house company secretarial division.
• Prior work experience in publicly listed companies and/or multinational organisations is an added advantage.

RELATED EXPERIENCE

• Exposure in the use of company secretarial software, tools, board portals, Artificial Intelligence tools and systems.
• Exposure to organising in-house group trainings for Directors, Management and Staff at large.
• Conversant with the requirements and provisions of the Companies Act 2016 and other relevant laws and regulations.
• Able to work independently with minimum supervision.
• Digitally forward and technology savvy.
• Meticulous with a strong sense of responsibility.
• Good interpersonal skills, proactive and cheerful personality.
• Trustworthy, reliable and of high integrity.
• Passionate about the profession and all governance matters.