Executive, Corporate Secretarial

Elsa Talent Solutions Sdn. Bhd.; Kuala Lumpur; On-site; MYR 48,000 - 72,000; Full time

Job summary

Elsa Talent Solutions Sdn. Bhd. is seeking an Executive, Corporate Secretarial in Kuala Lumpur on a 1-year contract. You will handle day-to-day corporate secretarial tasks for group companies, ensuring compliance with laws and governance requirements.

Your responsibilities include preparing board materials, minutes, statutory filings, and maintaining registers. Fresh graduates with exposure may be considered; MAICSA/CGI qualification is a plus.

Qualifications

• 1–2 years corporate secretarial or compliance experience preferred.
• Proficiency in statutory filings and corporate records.
• Fresh graduates with relevant exposure may be considered.

Responsibilities

• Manage day-to-day corporate secretarial matters for assigned group companies.
• Monitor compliance with laws, regulations, and governance requirements.
• Prepare notices, agendas, resolutions, and supporting documents for Board and shareholder meetings.
• Draft and maintain meeting minutes, written resolutions, and resolution extracts.
• Prepare and submit statutory filings to authorities such as SSM on time.
• Maintain statutory registers, minute books, and other corporate records.
• Coordinate nominee director appointments, resignations, and related records.
• Monitor Board composition to ensure compliance.
• Maintain company information, records, and compliance status for assigned entities.
• Support corporate exercises including restructurings, share transfers, company name changes, and closures.

Skills

Companies Act 2016 knowledge; filings

Stakeholder coordination

Minutes and resolutions

Deadline management

Microsoft Office

Education

Bachelor's Degree in Corporate Administration, Business Administration, Law, Management

MAICSA/CGI qualification or partial qualification

Tools

Microsoft Office

Job description

Position : Executive, Corporate Secretarial

Industry : Oil & Gas

Employment Type : Contract (1 year)

Location : Kuala Lumpur

Job Scope(s):

• Manage day-to-day corporate secretarial matters for assigned group companies.
• Monitor compliance with applicable laws, regulations, and corporate governance requirements.
• Prepare notices, agendas, resolutions, and supporting documents for Board and shareholder meetings.
• Draft and maintain meeting minutes, written resolutions, and resolution extracts.
• Prepare and submit statutory filings to SSM and other relevant authorities, ensuring all submissions are completed on time.
• Maintain and update statutory registers, minute books, and other corporate records.
• Coordinate nominee director appointments, resignations, assessments, and related records.
• Monitor Board composition to ensure compliance with statutory, contractual, and internal requirements.
• Maintain and update company information, records, and compliance status for assigned entities.
• Support and coordinate corporate exercises, including restructuring, share transfers, company name changes, and company closures.

Requirement(s):

• Bachelor's Degree in Corporate Administration, Business Administration, Law, Management or a related discipline; MAICSA/CGI qualification or partial qualification is an advantage.
• One (1) to two (2) years of relevant corporate secretarial or compliance experience is preferred; fresh graduates with relevant practical exposure may be considered.
• Required Skills:
  • Companies Act 2016 knowledge; statutory fillings and corporate records; minutes and resolutions; stakeholder coordination; Microsoft Office and deadline management

Note: Only those applicants who meet the above criteria will be contacted as part of shortlisting process