Manager, Corporate Secretarial

AEON Bank; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

AEON Bank is seeking a capable Corporate Secretarial professional to manage meetings, prepare resolutions and minutes, and ensure compliance with applicable statutes. The role requires strong English communication, meticulous minutes writing, and the ability to handle day-to-day secretarial duties with guidance from the Board and Management.

The ideal candidate is ICSA-qualified or pursuing, IT-savvy, and demonstrates independence, initiative, and team-player attitude to meet tight deadlines.

Qualifications

• ICSA qualified or pursuing ICSA qualification.
• Candidates without CS qualifications but with relevant corporate secretarial experience are encouraged to apply.
• Proficient in Minutes writing.
• Strong command of written and spoken English.
• IT-savvy and proficient with Microsoft Office applications.

Responsibilities

• Handle corporate secretarial matters in accordance with Companies Act 2016 and Islamic Financial Services Act, 2013.
• Provide prompt responses to internal and external stakeholders within deadlines.
• Attend meetings and prepare resolutions, minutes, and ancillary documents.
• Maintain registers and statutory books; ensure timely filing of statutory forms with SSM.
• Perform other secretarial duties as assigned by the Board and Management.

Skills

Minutes writing

English proficiency

Interpersonal skills

Team player

Deadline-oriented

Independent/self-motivated

Positive work attitude

IT savvy

Education

ICSA qualified or pursuing ICSA

Tools

Microsoft Office

Job description

Renders corporate secretarial services and general management of meetings with respect to Management, Board and shareholders as well as ensuring compliance with relevant laws/statutory requirements.

Key Responsibilities:

• Handle all aspects of corporate secretarial matters in accordance with Companies Act 2016, the Islamic Financial Services Act, 2013, ensuring compliance with relevant statutory requirements.
• Provide prompt responses to internal and external stakeholders’ requests and queries within the stipulated deadline
• To attend meetings and prepare resolutions, minutes of meetings and ancillary documents
• To perform the day-to-day secretarial functions, e.g. to maintain registers and statutory books as required by law and ensuring that statutory forms are filed promptly with SSM.
• Perform any other secretarial duties and support as and when assigned by the Board and Management.

Requirements:

• ICSA qualified or currently pursuing the ICSA qualification.
• Those without company secretarial qualifications but with the relevant corporate secretarial experience are highly encouraged to apply.
• Good in Minutes Writing skills
• Good command of both spoken and written English
• IT savvy
• Positive work attitude with strong initiatives and a team player
• Ability to take challenges and meet tight deadlines
• Independent, self-motivated, and possesses good interpersonal skills
• Good knowledge in Microsoft Office applications