Executive, Business Operations & Administrative Support

TUV SUD (MALAYSIA) SDN BHD; Johor Bahru; On-site; MYR 50,000 - 73,000; Full time

Job summary

TÜV SÜD – A global leader in testing, inspection, and certification – seeks an Executive, Business Operations & Administrative Support to streamline the sales-audit-project lifecycle. This role supports the Sales team by coordinating client records, audit scheduling, order tracking, invoicing, and monthly reporting, driving efficiency and client satisfaction.

The role emphasizes cross-functional collaboration with Sales, Audit, and Project Delivery, ensuring timely revenue recognition and robust

Qualifications

• Diploma in Business Administration, Operations Management, or related disciplines.
• Min. 2 years of experience in operations coordination, sales administration, project administration, or similar support functions.
• Strong coordination and multitasking abilities in a fast-paced environment.
• Good stakeholder management and communication skills.
• Detail-oriented with strong administrative and documentation capabilities.

Responsibilities

• Maintain and manage client databases with accurate profiles and engagement details.
• Coordinate and oversee audit schedules with Sales teams and external stakeholders.
• Monitor and follow up on active sales orders to support revenue recognition targets.
• Track audit and project progress ensuring milestones and deliverables are met.
• Manage invoicing coordination and follow-ups with clients for timely payments.
• Maintain audit documentation, reports, and certifications for compliance.

Skills

Coordination

Multitasking

Stakeholder management

Communication

Documentation

Attention to detail

Education

Diploma in Business Administration/Operations Management

Tools

Microsoft Excel

Outlook

Job description

Executive, Business Operations & Administrative Support

The Executive, Business Operations & Administrative Support plays a critical role in supporting the Cybersecurity Services Sales team by ensuring smooth operational coordination across the sales, audit, and project delivery lifecycle. This role focuses on client administration, audit scheduling, sales order tracking, invoicing coordination, reporting, and stakeholder communication to support operational efficiency, timely revenue recognition, and high client satisfaction.

Key Responsibilities

• Maintain and manage both new and existing client databases, including the accurate updating of customer profiles, records, and engagement details
• Coordinate and oversee audit schedules with Sales teams and external stakeholders to ensure seamless project execution and delivery timelines
• Monitor and follow up on active sales orders on a weekly basis, providing timely status updates to support revenue recognition targets and minimize project postponements or delays
• Track audit and project progress closely, ensuring all milestones, timelines, documentation, and deliverables are completed in accordance with agreed schedules
• Manage invoicing coordination and follow-ups with clients to ensure timely submission, processing, reconciliation, and payment for completed projects and services rendered
• Ensure proper maintenance of audit documentation, reports, certifications, and supporting records within internal systems for compliance and audit traceability
• Support Reporting Manager in maintaining accurate operational records, trackers, and monthly reports to support management visibility and business reporting requirements
• Provide prompt administrative, coordination, and operational support to clients, Sales team, and relevant internal stakeholders to facilitate smooth day-to-day operations
• Liaise with internal and external stakeholders to ensure effective communication, issue resolution, and operational continuity
• Support process improvement initiatives by identifying opportunities to enhance workflow efficiency, scheduling coordination, reporting accuracy, and operational effectiveness
• Assist with minimal scheduling and coordination of adhoc calendar activities for the Head of Cybersecurity (ASEAN)

Key Requirement

• Diploma in Business Administration, Operations Management, or related disciplines
• Min. 2 years of experience in operations coordination, sales administration, project administration, or similar support functions
• Strong coordination and multitasking abilities in a fast-paced environment
• Good stakeholder management and communication skills
• Detail-oriented with strong administrative and documentation capabilities
• Proficient in Microsoft Excel, Outlook, and shared collaboration platforms
• Ability to manage timelines, priorities, and follow-ups independently
• Experience supporting sales operations, project coordination, or audit scheduling is advantageous
• Prior exposure to cybersecurity, compliance, certification, or professional services environments would be a plus

TÜV SÜD – A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.

Established more than 150 years ago in Germany, TÜV SÜD is a leading global provider of technical services. More than 24,000 highly skilled employees across 1,000 offices around the globe pool their multidisciplinary expertise to partner clients in their business processes, enhancing their competitive strength and delivering tangible economic added value.

At TÜV SÜD we are passionate about technology. Innovations impact our daily lives in countless ways and we are dedicated to being part of that progress.

We test, we certify, we audit, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD.

#FUTUREINYOURHANDS

strive for professional excellence

have passion for technology

are keen to leave a mark