Executive, Business Operations & Administrative Support

TÜV SÜD; Johor Bahru; Hybrid; MYR 48,000 - 60,000; Full time

Job summary

TUV SUD PSB Pte. Ltd. in Malaysia, Johor Bahru, is seeking an Executive for Business Operations & Administrative Support to bolster the Cybersecurity Services Sales team.

The role emphasizes client administration, audit scheduling, sales order tracking, invoicing coordination, reporting, and stakeholder communication to ensure timely revenue recognition and client satisfaction. The position requires a Diploma in Business Administration or related fields, with at least 2 years of relevant

Qualifications

• Min. 2 years of experience in operations coordination, sales administration, project administration, or similar support functions.
• Strong coordination and multitasking abilities in a fast-paced environment.
• Good stakeholder management and communication skills.
• Detail-oriented with strong administrative and documentation capabilities.
• Proficient in Microsoft Excel, Outlook, and shared collaboration platforms.
• Ability to manage timelines, priorities, and follow-ups independently.
• Experience supporting sales operations, project coordination, or audit scheduling is advantageous.
• Prior exposure to cybersecurity, compliance, certification, or professional services environments would be a plus.

Responsibilities

• Maintain and manage client databases with accurate customer profiles and engagement details.
• Coordinate and oversee audit schedules with Sales teams and external stakeholders.
• Monitor active sales orders weekly and provide status updates for revenue targets.
• Track audit and project progress, ensuring milestones and deliverables are met.
• Manage invoicing coordination and follow-ups for timely payment.
• Maintain audit documentation, reports, certifications, and records for compliance.
• Support Reporting Manager with operational records, trackers, and monthly reports.
• Provide administrative, coordination, and operational support to clients, Sales, and internal stakeholders.
• Liaise with internal and external stakeholders to ensure communication and issue resolution.
• Identify opportunities to improve workflow, scheduling, and reporting accuracy.
• Assist with scheduling and coordination of ad-hoc calendar activities for the Head of Cybersecurity (ASEAN).

Skills

Coordination

Multitasking

Stakeholder management

Communication

Attention to detail

Microsoft Excel

Microsoft Outlook

Collaboration tools

Education

Diploma in Business Administration, Operations Management, or related disciplines

Tools

Microsoft Excel

Microsoft Outlook

Shared collaboration platforms

Job description

TÜV SÜD Group – A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.

Established more than 150 years ago in Germany, TÜV SÜD Group is a leading global provider of technical services with more than 30,000 highly skilled employees across 1,000 offices worldwide. TÜV SÜD Group offers a wide range of testing & product certification, inspection, auditing & system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.

The Executive, Business Operations & Administrative Support plays a critical role in supporting the Cybersecurity Services Sales team by ensuring smooth operational coordination across the sales, audit, and project delivery lifecycle. This role focuses on client administration, audit scheduling, sales order tracking, invoicing coordination, reporting, and stakeholder communication to support operational efficiency, timely revenue recognition, and high client satisfaction.

Key Responsibilities

• Maintain and manage both new and existing client databases, including the accurate updating of customer profiles, records, and engagement details
• Coordinate and oversee audit schedules with Sales teams and external stakeholders to ensure seamless project execution and delivery timelines
• Monitor and follow up on active sales orders on a weekly basis, providing timely status updates to support revenue recognition targets and minimize project postponements or delays
• Track audit and project progress closely, ensuring all milestones, timelines, documentation, and deliverables are completed in accordance with agreed schedules
• Manage invoicing coordination and follow-ups with clients to ensure timely submission, processing, reconciliation, and payment for completed projects and services rendered
• Ensure proper maintenance of audit documentation, reports, certifications, and supporting records within internal systems for compliance and audit traceability
• Support Reporting Manager in maintaining accurate operational records, trackers, and monthly reports to support management visibility and business reporting requirements
• Provide prompt administrative, coordination, and operational support to clients, Sales team, and relevant internal stakeholders to facilitate smooth day-to-day operations
• Liaise with internal and external stakeholders to ensure effective communication, issue resolution, and operational continuity
• Support process improvement initiatives by identifying opportunities to enhance workflow efficiency, scheduling coordination, reporting accuracy, and operational effectiveness
• Assist with minimal scheduling and coordination of adhoc calendar activities for the Head of Cybersecurity (ASEAN)

Key Requirement

• Diploma in Business Administration, Operations Management, or related disciplines
• Min. 2 years of experience in operations coordination, sales administration, project administration, or similar support functions
• Strong coordination and multitasking abilities in a fast-paced environment
• Good stakeholder management and communication skills
• Detail-oriented with strong administrative and documentation capabilities
• Proficient in Microsoft Excel, Outlook, and shared collaboration platforms
• Ability to manage timelines, priorities, and follow-ups independently
• Experience supporting sales operations, project coordination, or audit scheduling is advantageous
• Prior exposure to cybersecurity, compliance, certification, or professional services environments would be a plus

We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD Group.

Work Area: Sales, Customer Services & Training Management

Country/Region: Malaysia

Job Location: Johor Bahru

Working Model : Hybrid

Employment Type: Full time / regular

Company: TUV SUD PSB Pte. Ltd.

Org Unit Code

Requisition ID: 7940