Executive Assistant to the President

XIAMEN UNIVERSITY MALAYSIA; Sepang; On-site; MYR 60,000 - 80,000; Full time

Job summary

Xiamen University Malaysia is seeking a capable administrator to provide comprehensive support to the President's Office. You will coordinate projects, events, and official visits, while liaising with internal and external stakeholders to ensure smooth operations.

The role requires a Master’s degree, strong writing and drafting abilities, fluent Mandarin and English, and the ability to work independently, manage multiple tasks, and perform under pressure in a dynamic higher education environment.

Qualifications

• Master’s degree from a recognized institution.
• Strong administrative and coordination skills, with good writing and drafting abilities.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Able to work independently, manage multiple tasks, and perform effectively under pressure.
• Strong sense of responsibility, professionalism, and teamwork spirit.
• Required language(s): Mandarin and English. Proficiency in Mandarin to communicate with Mandarin-speaking clients.
• Prior experience in higher education administration, project coordination, event management, or executive support is advantageous.

Responsibilities

• Provide comprehensive administrative and executive support to the President's Office.
• Coordinate university projects, events, and official visits.
• Liaise with internal and external stakeholders.
• Manage records, documentation, and official filing.
• Prepare official documents, reports, and letters.
• Perform other duties as assigned by management.

Skills

Administrative coordination

Writing & drafting

MS Office (Word, Excel, PowerPoint)

Independent work

Multi-tasking

Teamwork & professionalism

Mandarin language

English language

Education

Master’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Xiamen University Malaysia is seeking a capable administrator to provide comprehensive support to the President's Office. You will coordinate projects, events, and official visits, while liaising with internal and external stakeholders to ensure smooth operations.

The role requires a Master’s degree, strong writing and drafting abilities, fluent Mandarin and English, and the ability to work independently, manage multiple tasks, and perform under pressure in a dynamic higher education environment.