Executive Assistant to the Vice Chancellor — VIP Support

Han Chiang University College Of Communication; George Town; Presencial; MYR 40 000 - 67 000; Tempo integral

Resumo da oferta

Han Chiang University College Of Communication in Penang, Malaysia, seeks a Personal Assistant to the Vice Chancellor. The role focuses on diary management, travel arrangements, and ensuring the VC is prepared for engagements with diverse stakeholders.

You will draft correspondence, manage confidential records, and support meetings and events with professionalism. Candidates should have a degree in administration with 2–3 years of relevant experience, strong English and Mandarin communication,

Qualificações

• Degree in administration or related field.
• 2-3 years of experience are required.
• Excellent written and verbal communication in English and Mandarin; Bahasa Malaysia a plus.
• Strong attention to detail and organizational skills; able to multitask.

Responsabilidades

• Organize and maintain the Vice Chancellor's diary, scheduling appointments, meetings, and travel arrangements.
• Coordinate meetings with internal and external stakeholders; ensure efficient time management.
• Prepare itineraries and ensure the Vice Chancellor is well-prepared for engagements.
• Draft, edit, and proofread correspondence, reports, and other documents; maintain confidentiality.
• Arrange travel, accommodations, and logistics for domestic and international trips.
• Support special projects; conduct research and prepare reports to aid decision-making.
• Act as liaison between the Vice Chancellor's office and university departments and external partners.
• Coordinate events and ensure adherence to protocol; handle VIP hospitality and logistics.

Conhecimentos

Bilingual English/Mandarin

Attention to detail

Time management

Multitasking

Interpersonal skills

Discretion

Formação académica

Degree in administration

Ferramentas

Microsoft Office Suite

Zoom

Microsoft Teams

Descrição da oferta de emprego

Han Chiang University College Of Communication in Penang, Malaysia, seeks a Personal Assistant to the Vice Chancellor. The role focuses on diary management, travel arrangements, and ensuring the VC is prepared for engagements with diverse stakeholders.

You will draft correspondence, manage confidential records, and support meetings and events with professionalism. Candidates should have a degree in administration with 2–3 years of relevant experience, strong English and Mandarin communication,