President's Office Executive

XIAMEN UNIVERSITY MALAYSIA; Sepang; On-site; MYR 60,000 - 80,000; Full time

Job summary

Xiamen University Malaysia is seeking a capable administrator to provide comprehensive support to the President's Office. You will coordinate projects, events, and official visits, while liaising with internal and external stakeholders to ensure smooth operations.

The role requires a Master’s degree, strong writing and drafting abilities, fluent Mandarin and English, and the ability to work independently, manage multiple tasks, and perform under pressure in a dynamic higher education environment.

Qualifications

• Master’s degree from a recognized institution.
• Strong administrative and coordination skills, with good writing and drafting abilities.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Able to work independently, manage multiple tasks, and perform effectively under pressure.
• Strong sense of responsibility, professionalism, and teamwork spirit.
• Required language(s): Mandarin and English. Proficiency in Mandarin to communicate with Mandarin-speaking clients.
• Prior experience in higher education administration, project coordination, event management, or executive support is advantageous.

Responsibilities

• Provide comprehensive administrative and executive support to the President's Office.
• Coordinate university projects, events, and official visits.
• Liaise with internal and external stakeholders.
• Manage records, documentation, and official filing.
• Prepare official documents, reports, and letters.
• Perform other duties as assigned by management.

Skills

Administrative coordination

Writing & drafting

MS Office (Word, Excel, PowerPoint)

Independent work

Multi-tasking

Teamwork & professionalism

Mandarin language

English language

Education

Master’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Provide comprehensive administrative and executive support to the President's Office.

Coordinate university projects, events, and official visits.

Liaise with internal and external stakeholders.

Manage records, documentation, and official filing.

Prepare official documents, reports, and letters.

Perform other duties as assigned by management.

Requirements / Qualifications

Candidate should possess a Master’s degree from a recognized institution.

Possess strong administrative and coordination skills, with good writing and drafting abilities.

Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.

Able to work independently, manage multiple tasks, and perform effectively under pressure.

Strong sense of responsibility, professionalism, and teamwork spirit.

Required language(s): Mandarin and English.We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

Prior experience in higher education administration, project coordination, event management, or executive support is an advantage.

Xiamen University Malaysia (XMUM), the first Chinese university branch campus in Malaysia (Reg. No. DULN009(B)), is an extension of Xiamen University (XMU), established in 1921 by Tan Kah Kee. XMU is ranked 198th globally by US News & World Report (2024-2025). XMUM combines world-class teaching, research excellence, and cultural diversity, aiming to nurture ethical, talented individuals who contribute to the progress of Malaysia, China, and Southeast Asia. As a dynamic and inclusive institution, XMUM seeks committed, qualified individuals to join its team and support its mission of global educational excellence.