Executive Assistant to Director (Business Operations)

YMEDX Services Sdn Bhd; Kuching; On-site; MYR 39,000 - 61,000; Full time

Job summary

YMEDX Services Sdn Bhd is seeking an Executive Assistant to Director (Business Operations) to provide executive and administrative support, coordinating business administration, client and supplier communications, documentation and project coordination.

The role involves following the Director's instructions, maintaining records, and supporting activities across healthcare, education, advisory and related businesses.

Qualifications

• STPM, diploma or equivalent qualification.
• 1–3 years of experience in executive support, administration, customer service, sales coordination or business operations.
• Fresh graduates with strong communication and organisational ability may apply.

Responsibilities

• Receive instructions from the Director and convert them into clear tasks and deadlines.
• Monitor assigned tasks and provide regular progress updates.
• Arrange business meetings, appointments and schedules.
• Prepare meeting notes and follow up on agreed actions.
• Remind the Director of important deadlines, renewals and pending decisions.
• Draft business correspondence, letters, messages and basic reports.
• Maintain confidentiality when handling company, financial, customer or business information.
• Prepare quotations, invoices, receipts, letters and other business documents.
• Maintain proper digital and physical filing and update customer, supplier, payment and project records.
• Communicate professionally with customers, suppliers and business partners through telephone, WhatsApp and email.

Skills

Interpersonal skills

Communication

Education

STPM / Diploma or equivalent

Tools

Microsoft Word

Excel

Google Workspace

Job description

Executive Assistant to Director (Business Operations)

The Executive Assistant will work closely with the Director, coordinating business administration, client and supplier communication, documentation, management follow-ups, and approved business activities. The role combines executive and administrative support, following up on the Director's instructions, client and supplier relationship management, business documentation and record-keeping, and coordination of approved projects and activities. The successful candidate will support YMEDX and may also assist with authorised administrative matters involving YMEDX affiliated businesses.

Key responsibilities

Receive instructions from the Director and convert them into clear tasks and deadlines

Monitor assigned tasks and provide regular progress updates

Arrange business meetings, appointments and schedules

Prepare meeting notes and follow up on agreed actions

Remind the Director of important deadlines, renewals and pending decisions

Draft business correspondence, letters, messages and basic reports

Maintain confidentiality when handling company, financial, customer or business information

Prepare quotations, invoices, receipts, letters and other business documents

Maintain proper digital and physical filing and update customer, supplier, payment and project records

Communicate professionally with customers, suppliers and business partners through telephone, WhatsApp and email

About you

STPM, diploma or equivalent qualification (applicants with SPM and relevant working experience may also be considered)

Preferably one to three years of experience in executive support, administration, customer service, sales coordination or business operations

Fresh graduates with strong communication and organisational ability may apply

Able to use Microsoft Word, Excel or Google Workspace

Comfortable communicating through telephone, WhatsApp and email

Good interpersonal and relationship-management skills

Able to work independently after receiving clear instructions

Able to remain calm and professional when handling difficult situations

Able to communicate confidently in spoken Mandari

Salary based on experience and capability

EPF, SOCSO and EIS contributions

Training and guidance during the learning period

Direct exposure to business operations and management

Experience in client relations, supplier coordination and project execution

Opportunity to learn across healthcare, education, advisory and other related businesses

About us

YMEDX Services Sdn Bhd is a growing company involved in healthcare and business-related projects.