Executive Assistant to CSO: Operations & Projects

AI Green Bubbles Sdn Bhd; Kuala Lumpur; On-site; MYR 72,000 - 120,000; Full time

Job summary

AI Green Bubbles Sdn Bhd is seeking an Executive Assistant to the Founder/CSO for business operations and project coordination. You will support senior management, prepare professional documents using AI tools, and coordinate customer requirements to ensure timely execution of directives.

The role requires strong English, IT awareness, and the ability to convert complex discussions into precise written records. Prior C-level support and blockchain/FinTech exposure are advantageous.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, IT, or related field.
• Minimum 3 years supporting senior management or C-level executives.
• Experience in IT, FinTech, blockchain, or tech industries preferred.
• Excellent English, strong business writing and verbal skills.
• Proficient with Microsoft Word, Excel, PowerPoint; familiar with AI tools.

Responsibilities

• Support CSO and senior management in internal and external meetings.
• Capture discussions, decisions, and action items accurately.
• Prepare minutes, proposals, reports, and professional documents.
• Amend documents in real time during meetings.
• Follow up on instructions and ensure deadlines are met.
• Leverage AI tools to draft business materials and correspondence.
• Draft proposals, presentations, and customer communications.
• Coordinate project information and deliverables with multiple teams.
• Monitor customer requests and coordinate cross‑department responses.

Skills

Executive support

Business operations

Project coordination

C-level support

IT literacy

Education

Bachelor’s or Diploma in Business/IT

Tools

Microsoft Office

AI productivity tools

Job description

AI Green Bubbles Sdn Bhd is seeking an Executive Assistant to the Founder/CSO for business operations and project coordination. You will support senior management, prepare professional documents using AI tools, and coordinate customer requirements to ensure timely execution of directives.

The role requires strong English, IT awareness, and the ability to convert complex discussions into precise written records. Prior C-level support and blockchain/FinTech exposure are advantageous.