Executive Assistant

Private Advertiser; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Job summary

Private Advertiser is seeking a high-calibre Personal & Executive Assistant to provide executive operations support, community management for a business owners network, and personal administration. The role demands discretion, strong judgement, and the ability to work with minimal supervision.

Key responsibilities include calendar management, email drafting, document preparation, website updates, BD support, event logistics, and onboarding of network members.

Qualifications

• Minimum 5 years of experience in an executive/personal assistant or senior admin role.
• Excellent written and spoken English with professional proficiency.
• Strong Google Workspace skills: Gmail, Drive, Docs, Sheets, Forms.
• Comfortable using AI tools to boost productivity and output quality.
• Experience maintaining basic websites such as WordPress, Squarespace or similar.
• High discretion, confidentiality, and professional judgement.
• Ability to manage multiple priorities independently and meet deadlines.
• Strong attention to detail and proactive problem solving.

Responsibilities

• Manage calendars, scheduling, and meeting coordination across multiple time zones.
• Handle email correspondence, draft communications, and follow up on items.
• Prepare documents, presentations, reports, and briefing notes.
• Maintain Google Drive filing systems and document libraries.
• Update basic website content as directed (WordPress/Squarespace).
• Support business development incl. proposal formatting and client comms.
• Coordinate logistics for training programmes, workshops, and events.
• Assist with invoicing, expense tracking, and basic financial admin.
• Manage membership registration, onboarding, and the network database.
• Coordinate communications, newsletters, and member updates.

Skills

Executive support

Discretion

Communication

Time management

Problem solving

Tools

Google Workspace

WordPress

Squarespace

AI tools

Job description

We are looking for a high-calibre Personal & Executive Assistant to provide comprehensive support across three areas: executive operations for a growing consultancy business, community management for an active business owners network, and personal and family administration. This is a senior support role requiring exceptional judgement, discretion, and the ability to work with minimal supervision.

Key responsibilities

Manage calendars, scheduling, and meeting coordination across multiple time zones

Handle email correspondence, draft communications, and follow up on outstanding items

Prepare documents, presentations, reports, and briefing notes

Maintain and update Google Drive filing systems, shared folders, and document libraries

Update and maintain basic website content as directed

Support business development activities including proposal formatting and client communications

Coordinate logistics for training programmes, workshops, and events

Assist with invoicing, expense tracking, and basic financial administration

Manage membership registration, onboarding, and database maintenance for the a Business Owners Network

Coordinate communications, newsletters, and member updates

About you

Minimum 5 years of experience in an executive assistant, personal assistant, or senior administrative role

Excellent command of written and spoken English - professional-level proficiency required

Strong proficiency in Google Workspace: Gmail, Google Drive, Google Docs, Google Sheets, Google Forms

Comfortable using AI tools (e.g. ChatGPT, Claude, Gemini) to improve productivity and output quality

Experience maintaining or updating basic websites (e.g. WordPress, Squarespace, Wix, or similar)

High degree of discretion, confidentiality, and professional judgement

Ability to manage multiple priorities, work independently, and meet deadlines with minimal supervision

Strong attention to detail and a proactive approach to problem-solving