Founder Operations & Projects Coordinator

UpGrowth HR Sdn. Bhd.; Kuala Lumpur; Sur place; MYR 48 000 - 80 000; Plein temps

Résumé du poste

UpGrowth HR Sdn. Bhd. is seeking a proactive Executive Assistant to the Founder, coordinating daily operations, calendars, travel, and cross‑department initiatives in a fast‑growing environment.

You will document SOPs, manage reports and internal comms, and help implement automation and AI tools. Fresh graduates welcome; minimum 2 years experience preferred; strong organization and independent work style required.

Qualifications

• Diploma or Degree in Business Administration, Management, Human Resources, Communications, or related fields.
• Minimum 2 years of experience as a Personal Assistant, Executive Assistant, Project Coordinator, or similar role.
• Fresh graduates with exceptional organizational skills are encouraged to apply.
• Excellent organizational and time management skills.
• Strong follow-up and coordination abilities.
• Comfortable using AI tools and digital platforms.
• Strong problem-solving mindset and attention to detail.
• Proactive and resourceful.
• Able to work independently with minimal supervision.

Responsabilités

• Manage the Founder's calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes, and follow-up action items.
• Maintain confidential documents and sensitive business information.
• Monitor and follow up on key tasks assigned by the Founder.
• Coordinate with department heads to ensure deadlines and deliverables are met.
• Track progress of business projects and initiatives.
• Document and maintain company SOPs, workflows, and internal processes.
• Identify opportunities for process improvements and operational efficiency.
• Assist in implementing automation and AI solutions where applicable.
• Act as a communication bridge between the Founder and various departments.
• Coordinate company announcements, updates, and internal communications.
• Assist in organizing company events, team engagement activities, and learning initiatives.
• Prepare reports, presentations, dashboards, and business summaries.
• Consolidate information from different departments for management review.
• Maintain accurate filing systems, records, and databases.
• Assist with monthly management reporting requirements.

Connaissances

Organizational skills

Time management

Follow-up

AI tools

Digital platforms

Formation

Diploma/Degree in Business Administration/Management/HR/Communications

Outils

AI tools

Digital platforms

Description du poste

UpGrowth HR Sdn. Bhd. is seeking a proactive Executive Assistant to the Founder, coordinating daily operations, calendars, travel, and cross‑department initiatives in a fast‑growing environment.

You will document SOPs, manage reports and internal comms, and help implement automation and AI tools. Fresh graduates welcome; minimum 2 years experience preferred; strong organization and independent work style required.