Executive Assistant To CSO (Business Operations & Project Coordination)

AI Green Bubbles Sdn Bhd; Kuala Lumpur; On-site; MYR 72,000 - 120,000; Full time

Job summary

AI Green Bubbles Sdn Bhd is seeking an Executive Assistant to the Founder/CSO for business operations and project coordination. You will support senior management, prepare professional documents using AI tools, and coordinate customer requirements to ensure timely execution of directives.

The role requires strong English, IT awareness, and the ability to convert complex discussions into precise written records. Prior C-level support and blockchain/FinTech exposure are advantageous.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, IT, or related field.
• Minimum 3 years supporting senior management or C-level executives.
• Experience in IT, FinTech, blockchain, or tech industries preferred.
• Excellent English, strong business writing and verbal skills.
• Proficient with Microsoft Word, Excel, PowerPoint; familiar with AI tools.

Responsibilities

• Support CSO and senior management in internal and external meetings.
• Capture discussions, decisions, and action items accurately.
• Prepare minutes, proposals, reports, and professional documents.
• Amend documents in real time during meetings.
• Follow up on instructions and ensure deadlines are met.
• Leverage AI tools to draft business materials and correspondence.
• Draft proposals, presentations, and customer communications.
• Coordinate project information and deliverables with multiple teams.
• Monitor customer requests and coordinate cross‑department responses.

Skills

Executive support

Business operations

Project coordination

C-level support

IT literacy

Education

Bachelor’s or Diploma in Business/IT

Tools

Microsoft Office

AI productivity tools

Job description

Executive Assistant To CSO (Business Operations & Project Coordination)

We are looking for a capable and detail-oriented Executive Assistant to Founder / CSO (Business Operations & Project Coordination) who possesses strong English proficiency, excellent communication skills, and a good understanding of IT and blockchain technology. The successful candidate will work directly with senior management, participate in business meetings, prepare professional documents using AI-powered tools, coordinate customer requirements, and ensure effective execution of management instructions. This position requires someone who is independent in execution, disciplined in following management direction, and capable of coordinating team members to achieve business objectives.

Key responsibilities

Work closely with the CSO and senior management during internal and external business meetings.

Attend meetings to capture key discussions, decisions, and action items accurately.

Prepare meeting minutes, business correspondence, proposals, reports, and other documentation.

Assist management with real-time document preparation and amendments during meetings.

Follow up on management instructions and ensure assigned tasks are completed within deadlines.

Utilise AI tools such as ChatGPT, Microsoft Copilot, and other productivity applications to prepare professional documents.

Draft business proposals, presentations, project reports, and customer correspondence.

Communicate with customers and business partners to understand their requirements.

Coordinate project-related information, documentation, and deliverables.

Monitor customer requests and follow up with relevant departments to ensure timely responses.

About you

Diploma or Bachelor's Degree in Business Administration, Management, Information Technology, or a related field.

Minimum 3 years of relevant experience in executive support, business operations, project coordination, or management support.

Previous experience supporting senior management or C-level executives is highly advantageous.

Experience in IT, FinTech, blockchain, or technology-related industries is preferred.

Excellent English proficiency, particularly in listening comprehension, business writing, and verbal communication.

Strong ability to understand complex business discussions and convert them into accurate written documentation.

Proficient in Microsoft Word, Excel, PowerPoint, and AI productivity tools.

Basic understanding of IT and blockchain-related terminology.

Strong organisational, multitasking, and time-management skills.

Mandarin proficiency is a prefered Advantages.

About us

AI Green Bubble Sdn Bhd (AiGB) is an innovative technology company specialising in blockchain solutions, digital transformation, and Real World Asset (RWA) tokenization. As we expand our business and strategic partnerships, we are seeking a highly organised, technology-savvy, and proactive professional to work closely with senior management in supporting business operations, project coordination, and executive documentation.

Work directly with senior management and gain exposure to strategic business decisions.

Participate in innovative blockchain and property tokenization projects.

Develop practical experience in AI-powered business operations.

Gain exposure to corporate partnerships, project management, and emerging technologies.

Opportunities for career development and advancement into business operations management.