Executive Assistant to Chairman – Global Travel

TAIKO CONSULTANTS SDN. BHD.; Ipoh; On-site; MYR 120,000 - 180,000; Full time

Job summary

TAIKO CONSULTANTS SDN. BHD. is seeking an experienced Executive Assistant to support the Group Chairman with calendar management, travel logistics, and stakeholder coordination across multiple locations.

The role demands discretion, strong communication skills in English and Japanese, and the ability to manage confidential information in a fast-paced setting. The successful candidate will coordinate meetings, prepare materials, and handle complex scheduling with minimal supervision.

Qualifications

• Bachelor’s degree or equivalent in a related discipline.
• Minimum 5 years of relevant experience supporting C-suite executives.
• Excellent command of English; proficiency in Japanese required.

Responsibilities

• Manage the Group Chairman’s calendar, appointments and meetings; prepare briefs and materials.
• Coordinate with CEOs, directors and senior management; liaise with partners and institutions.
• Arrange domestic and international travel; manage itineraries and visas.
• Organise board and management meetings, events and VIP engagements.
• Handle confidential information with discretion and maintain records.
• Provide administrative and personal support; travel as required; anticipate needs.
• Assist with special projects and ad hoc initiatives for the Group Chairman.

Skills

Executive support

Calendar management

Stakeholder coordination

Time management

Multitasking

Verbal communication

Written communication

Independence

Interpersonal skills

Problem solving

Education

Bachelor’s degree in Business Administration/Management/Communications or related

Tools

Microsoft Office

Job description

TAIKO CONSULTANTS SDN. BHD. is seeking an experienced Executive Assistant to support the Group Chairman with calendar management, travel logistics, and stakeholder coordination across multiple locations.

The role demands discretion, strong communication skills in English and Japanese, and the ability to manage confidential information in a fast-paced setting. The successful candidate will coordinate meetings, prepare materials, and handle complex scheduling with minimal supervision.