Executive Chairman Personal Assistant | Maritime operations

ATIFA TOWAGE AND TRANSPORT SDN BHD; Malacca City; On-site; MYR 67,000 - 123,000; Full time

Benefits offered by this job

Performance-based annual bonus

Medical benefits

Annual Leave entitlement

EPF / SOCSO / EIS contributions

Job summary

ATIFA TOWAGE AND TRANSPORT SDN BHD is seeking a highly competent Personal Assistant to provide executive support to the Executive Chairman in a demanding maritime environment. The role requires strong organizational skills, sound judgment and strict confidentiality to manage priorities and ensure seamless executive operations.

The successful candidate will coordinate daily activities, calendar, travel, meetings and prepared materials while liaising with clients, vessel owners, port authorities

Qualifications

• Bachelor's degree in business/management or maritime-related field.
• Minimum five years in a PA/EA role supporting senior management.
• Experience in shipping, maritime or related field with discretion.
• Proficient in English and Bahasa Malaysia; Mandarin preferred.
• Strong communication, coordination and organizational skills.
• Proficient with Microsoft Office and document preparation.

Responsibilities

• Provide comprehensive executive and administrative support to the Executive Chairman.
• Manage daily calendar, appointments, meetings and business commitments.
• Arrange domestic and international travel, including visas and itineraries.
• Prepare reports, presentations, proposals, agendas and minutes.
• Act as primary contact between the Executive Chairman and stakeholders.
• Liaise with clients, vessel owners, port authorities, government agencies and partners.
• Monitor project progress and ensure timely action items.
• Handle confidential documents with discretion.
• Conduct research and prepare briefing papers for decisions.
• Coordinate meetings, events and executive engagements.
• Maintain filing systems and documentation.
• Perform personal and business-related assignments as needed.
• Undertake other duties as assigned by Management.

Skills

Executive Support

Calendar & Schedule Management

Business Communication

Stakeholder Management

Meeting & Event Coordination

Confidentiality

Education

Bachelor's Degree in Business Administration / Maritime Management / Secretarial Studies

Tools

Microsoft Office Suite

Job description

ATIFA TOWAGE AND TRANSPORT SDN BHD is seeking a highly competent Personal Assistant to provide executive support to the Executive Chairman in a demanding maritime environment. The role requires strong organizational skills, sound judgment and strict confidentiality to manage priorities and ensure seamless executive operations.

The successful candidate will coordinate daily activities, calendar, travel, meetings and prepared materials while liaising with clients, vessel owners, port authorities