Executive Assistant & Strategic Lead (to the Founder)

BLOOMTHIS FLORA SDN. BHD.; Selangor; On-site; MYR 40,000 - 56,000; Full time

Job summary

BLOOMTHIS FLORA SDN. BHD. in Malaysia seeks an Executive Assistant & Strategic Lead to partner with the Founder. This is not a traditional 9-to-5 role; act as the Founder’s right-hand, optimizing time, handling confidential matters, and bridging strategy with operations.

You will manage calendars, travel, briefs, and high-stakes proposals, represent the Founder in meetings, and support business development while maintaining discretion and a boardroom-ready poise.

Qualifications

• Proven track record in a high-level support role (EA, Special Officer, or Project Manager).
• Exceptional writing skills and professional maturity to command a room.
• Ability to navigate ambiguity with a figure-it-out attitude.

Responsibilities

• Gatekeeping & Communication: act as primary contact for stakeholders and align communications with the founder's voice and vision.
• Daily Briefings: provide a concise run-down of priorities and deadlines each day.
• Business Development: support partnerships, manage pipeline, and draft high-stakes proposals/negotiations.
• Public Image: manage media inquiries and represent the company at events.
• Full Spectrum Coordination: manage calendars, travel, and expense reimbursements.
• Life Admin: handle personal matters to keep founder focused on growth.
• Data & Research: conduct deep-dive research for keynote speeches and ventures.

Skills

Executive Assistant

Strategic Planning

Communication

Travel Coordination

Job description

Executive Assistant & Strategic Lead (to the Founder)

We are looking for a high-caliber, resourceful, and proactive Executive Assistant & Strategic Lead to serve as the primary partner to our Founder. This is not a traditional 9-to-5 role; it is a position for a "Right-Hand" professional who finds fulfillment in being the engine behind the founder’s success.

The ideal candidate operates with a "Chief of Staff" mindset - meaning you don't just manage a calendar; you optimise the founder’s life and time. You are someone who anticipates needs before they are voiced, handles sensitive information with absolute discretion, and seamlessly pivots between high-level business strategy and essential administrative tasks.

The Profile: Who You Are

• A Natural Finisher: You don’t need to be micro-managed. You provide summaries and data, and you bring solutions, not just problems.
• Low Ego, High Impact: You thrive in the supporting role. You view the Founder’s efficiency and success as your own primary KPI.
• The Vault: You will handle everything from payslips to private family matters. Your integrity and ability to maintain confidentiality are beyond reproach.
• Adaptive & Mature: You can hold your own in a boardroom representing the Founder, then pivot to meticulous data entry or travel logistics without hesitation.
• Detail-Obsessed: You notice the small things - a typo in a proposal or a conflict in a schedule, long before they become issues.

Key Responsibilities

Strategic Support & Representation

• Gatekeeping & Communication: Act as the primary point of contact for internal and external stakeholders. You will speak on the Founder’s behalf, ensuring all communication aligns with their voice and vision.
• Daily Briefings: Start each day by providing a concise "run-down" of priorities, deadlines, and must-know information for the Founder.
• Business Development: Support the Founder in building strategic partnerships, managing the pipeline, and drafting high-stakes proposals/negotiations.

Public Relation

• Public Image: Manage media inquiries and represent the company at business and social events to enhance the company’s public profile.

Personal & Professional Management

• Full Spectrum Coordination: Manage both work and personal calendars, travel arrangements, and expense reimbursements.
• Life Admin: Handle personal matters (scheduling, sensitive documents, errands) to ensure the Founder can focus entirely on high-level growth.
• Data & Research: Conduct deep-dive research for keynote speeches or new business ventures; maintain efficient filing systems for all administrative data.

Desired Skills & Requirements

• Experience: Proven track record in a high-level support role (EA, Special Officer, or Project Manager).
• Communication: Exceptional writing skills and the ability to command a room with professional maturity.
• Technical: Fundamental skills in photography, editing, and graphic design are a strong plus.
• Resourcefulness: A "figure-it-out" attitude. You are comfortable navigating ambiguity.
• Availability: Willingness to be "on-call" and travel as the Founder’s schedule requires.

Why This Role?

This is a career-defining position for someone who wants to see exactly how a company is run from the top down. For the right candidate, this role offers a clear pathway to a Chief of Staff position as the company and the CEO’s office scale.