Personal Assistant to Co-Founder

Aspiration International School (AIS); Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

Aspiration International School (AIS) is seeking a proactive Personal Assistant to support the Co-Founder with daily administrative and operational tasks in Kuala Lumpur. You will manage schedules, assist with meetings, and handle confidential information in a dynamic environment.

The role includes creating Canva content, coordinating purchasing, and supporting various projects while maintaining brand consistency. Fluency in English, Bahasa Malaysia, and Mandarin is preferred.

Qualifications

• Diploma or higher in a related field.
• At least 2 years of PA or similar administrative experience.
• Proficient in MS Office (Excel/Word/PowerPoint) and Canva.

Responsibilities

• Manage Co-Founder’s schedule, appointments, meetings and reminders.
• Coordinate purchasing, supplier communications and record keeping.
• Create and edit Canva designs for presentations and marketing materials.
• Prepare reports or presentations and ensure branding consistency.
• Support general administrative and ad hoc projects as required.

Skills

Creativity

Written communication

Organisational skills

Time management

Independent work

Education

Diploma in Business Administration (or related)

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Canva

Job description

Position: Personal Assistant to Co-Founder

Employment Type: Full-Time

Expected Commencement: By the end of October 2026.

Minimum Qualification: Diploma or above.

Experience: Minimum 2 years of experience as a Personal Assistant (PA) or in a similar role.

Job Summary

We are seeking a proactive, creative and highly organised Personal Assistant to provide administrative and operational support to the Co-Founder. The ideal candidate should be able to manage daily administrative tasks, coordinate purchasing activities, create engaging visual content and assist with various projects as required. The candidate must be comfortable working in a dynamic environment, handling multiple responsibilities and maintaining confidentiality.

Key Responsibilities

Personal and Administrative Support:

• Manage the Co-Founder’s schedule, appointments, meetings and reminders.
• Handle correspondence, documentation, filing and general administrative tasks.
• Assist with meeting arrangements, follow-ups and preparation of reports or presentations.
• Coordinate daily tasks and ensure deadlines are met.
• Handle confidential information professionally and discreetly.

Creative Content And Canva Design

• Create and edit designs using Canva for presentations, promotional materials, social media and other business needs.
• Develop creative content, including captions, visuals and simple marketing materials.
• Assist in preparing creative ideas and content for campaigns, projects and business activities.
• Ensure that all designs and content are consistent with the required branding and objectives.

Purchasing And Coordination

• Assist with purchasing, sourcing products and comparing quotations.
• Communicate with suppliers and vendors to obtain pricing, availability and delivery information.
• Coordinate orders, deliveries, receipts and purchasing records.
• Monitor purchasing requirements and ensure items are obtained within the required timeline and budget.

General Operational Support

• Assist with ad hoc projects, research and other tasks assigned by the Co-Founder.
• Coordinate with internal teams and external parties when required.
• Identify practical solutions to daily operational matters and follow up on outstanding tasks.
• Provide flexible support according to business priorities.

Requirements And Qualifications

• Minimum Diploma in Business Administration, Management, Communications or a related field.
• At least 2 years of relevant experience as a Personal Assistant or in a similar administrative support role.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word and PowerPoint.
• Able to use Excel for data entry, record keeping, preparing spreadsheets and organising information.
• Proficient in Canva, with the ability to create and edit attractive visual designs.
• Creative, with good written communication and content development skills.
• Good command of English, Bahasa Malaysia and Mandarin, both written and spoken.
• Strong organisational, multitasking and time-management skills.
• Good communication, coordination and problem-solving abilities.
• Trustworthy, discreet, resourceful and detail-oriented.
• Able to work independently, take initiative and adapt to changing priorities.
• Willing to undertake a combination of administrative, creative and purchasing responsibilities.
• Available to commence work by the early of November 2026.

Preferred Candidate Profile

We are looking for someone who is:

• Proactive and able to anticipate needs without constant supervision.
• Creative and comfortable turning ideas into practical content.
• Highly organised and capable of managing multiple tasks.
• Flexible, dependable and responsive in a fast-paced working environment.
• Professional when dealing with confidential business and personal matters.
• Comfortable using digital tools and social media platforms for content research and creative inspiration.