Personal Assistant to Co-Founder

Aspiration International School; Kuala Lumpur; On-site; MYR 45,000 - 74,000; Full time

Job summary

Aspiration International School is seeking a proactive Personal Assistant to support the Co-Founder in Kuala Lumpur. The role requires a Diploma or higher and a minimum of 2 years of PA experience.

Expect end-October 2026 commencement, with responsibilities spanning calendar management, purchasing coordination, Canva design, and project support. The ideal candidate will be highly organized, discreet and able to handle multiple priorities in a dynamic environment.

Qualifications

• Diploma or above in a relevant field
• Minimum 2 years of PA or similar experience
• Proficient in MS Office (Excel/Word/PowerPoint)
• Proficient in Canva for design
• Good written and spoken English, Bahasa Malaysia and Mandarin
• Independent, proactive and able to handle confidential information
• Able to manage multiple tasks and adapt to changing priorities
• Willing to handle administrative, creative and purchasing responsibilities

Responsibilities

• Manage Co-Founder’s schedule, meetings and reminders
• Coordinate purchasing activities and vendor communications
• Create and edit Canva designs for presentations and marketing
• Prepare reports and presentations
• Coordinate with internal teams and external vendors
• Provide flexible support across administrative and project tasks

Skills

Organisational skills

Creative content development

Content design

Multitasking

Written English

Education

Diploma in Business Administration

Diploma in Management

Diploma in Communications

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Canva

Job description

Position: Personal Assistant to Co-Founder
Employment Type: Full-Time
Expected Commencement: By the end of October 2026.
Minimum Qualification: Diploma or above.
Experience: Minimum 2 years of experience as a Personal Assistant (PA) or in a similar role.

We are seeking a proactive, creative and highly organised Personal Assistant to provide administrative and operational support to the Co-Founder.

The ideal candidate should be able to manage daily administrative tasks, coordinate purchasing activities, create engaging visual content and assist with various projects as required. The candidate must be comfortable working in a dynamic environment, handling multiple responsibilities and maintaining confidentiality.

Key Responsibilities:

Personal and Administrative Support:

• Manage the Co-Founder’s schedule, appointments, meetings and reminders.
• Handle correspondence, documentation, filing and general administrative tasks.
• Assist with meeting arrangements, follow-ups and preparation of reports or presentations.
• Coordinate daily tasks and ensure deadlines are met.
• Handle confidential information professionally and discreetly.

Creative Content and Canva Design:

• Create and edit designs using Canva for presentations, promotional materials, social media and other business needs.
• Develop creative content, including captions, visuals and simple marketing materials.
• Assist in preparing creative ideas and content for campaigns, projects and business activities.
• Ensure that all designs and content are consistent with the required branding and objectives.

Purchasing and Coordination:

• Assist with purchasing, sourcing products and comparing quotations.
• Communicate with suppliers and vendors to obtain pricing, availability and delivery information.
• Coordinate orders, deliveries, receipts and purchasing records.
• Monitor purchasing requirements and ensure items are obtained within the required timeline and budget.

General Operational Support:

• Assist with ad hoc projects, research and other tasks assigned by the Co-Founder.
• Coordinate with internal teams and external parties when required.
• Identify practical solutions to daily operational matters and follow up on outstanding tasks.
• Provide flexible support according to business priorities.

Requirements and Qualifications:

• Minimum Diploma in Business Administration, Management, Communications or a related field.
• At least 2 years of relevant experience as a Personal Assistant or in a similar administrative support role.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word and PowerPoint.
• Able to use Excel for data entry, record keeping, preparing spreadsheets and organising information.
• Proficient in Canva, with the ability to create and edit attractive visual designs.
• Creative, with good written communication and content development skills.
• Good command of English, Bahasa Malaysia and Mandarin, both written and spoken.
• Strong organisational, multitasking and time-management skills.
• Good communication, coordination and problem-solving abilities.
• Trustworthy, discreet, resourceful and detail-oriented.
• Able to work independently, take initiative and adapt to changing priorities.
• Willing to undertake a combination of administrative, creative and purchasing responsibilities.
• Available to commence work by the early of November 2026.

Preferred Candidate Profile:

We are looking for someone who is:

• Proactive and able to anticipate needs without constant supervision.
• Creative and comfortable turning ideas into practical content.
• Highly organised and capable of managing multiple tasks.
• Flexible, dependable and responsive in a fast-paced working environment.
• Professional when dealing with confidential business and personal matters.
• Comfortable using digital tools and social media platforms for content research and creative inspiration.