Executive Assistant & Property Operations Lead

TL Bina Sdn Bhd; Kajang; On-site; MYR 67,000 - 100,000; Full time

Job summary

TL Bina Sdn Bhd in Kajang, Malaysia seeks a capable Personal Assistant to provide executive and administrative support to senior management, and to coordinate property-related matters such as tenancy, maintenance, and documentation.

The ideal candidate is organised, proactive, discreet, resourceful, and able to manage multiple priorities with minimal supervision, while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree in a relevant field is required.
• Experience supporting senior management or C-level executives is advantageous.
• Experience handling confidential information discreetly.

Responsibilities

• Manage and maintain the executive's calendar, appointments, and meetings.
• Screen phone calls, emails, and correspondence and respond when appropriate.
• Prepare reports, presentations, and documents as required.
• Arrange travel including flights, accommodation, and itineraries.
• Maintain filing systems and ensure documents are organized and accessible.
• Track tasks, deadlines, and follow up on action items.
• Assist with office administration and coordination with internal departments.
• Coordinate day-to-day management and administration of properties under the executive’s portfolio.
• Maintain records of tenancy details, rental information, utilities, licenses, and related documentation.
• Coordinate with tenants, agents, contractors, suppliers, and authorities on property matters.
• Monitor rental collection, renewals, and tenancy-related issues.
• Coordinate property inspections, repairs, and maintenance with vendors.
• Obtain quotations and coordinate approvals for property-related works.
• Follow up on repairs to ensure timely completion and quality.
• Keep property records up to date and report to management as required.
• Ensure deadlines, renewals, and payments are tracked and compliant.
• Attend urgent property matters and coordinate appropriate solutions.

Skills

Independent work

Detail-oriented

Multitasking

Stakeholder coordination

Chinese language (advantage)

Education

Bachelor's Degree in Business Administration/Management

Tools

Microsoft Office Suite

Job description

TL Bina Sdn Bhd in Kajang, Malaysia seeks a capable Personal Assistant to provide executive and administrative support to senior management, and to coordinate property-related matters such as tenancy, maintenance, and documentation.

The ideal candidate is organised, proactive, discreet, resourceful, and able to manage multiple priorities with minimal supervision, while maintaining confidentiality and professionalism.