Senior Executive Assistant & Project Operations Lead

WZR PROPERTY SDN BHD; Puchong; On-site; MYR 67,000 - 100,000; Full time

Job summary

WZR PROPERTY SDN BHD is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior management in Malaysia. The role includes coordinating schedules, managing communications, preparing documentation, and ensuring smooth execution of executive and project tasks.

You will manage calendars, arrange meetings and travel, prepare reports and presentations, and handle confidential information with discretion.

Qualifications

• At least 5 year experience in an administrative role reporting directly to upper management.
• Proven experience as Executive Assistant or similar role supporting senior management.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software (MS Office, scheduling tools).
• Ability to handle confidential information with integrity.
• High level of professionalism, initiative, and adaptability.

Responsibilities

• Administrative support: Manage calendars, schedule meetings, and coordinate travel arrangements.
• Documentation: Prepare reports, presentations, and official correspondence.
• Communication management: Handle internal and external communications, ensuring timely responses.
• Meeting coordination: Organise agendas, record minutes, and follow up on action items.
• Project support: Assist in monitoring project progress, compiling updates, and liaising with stakeholders.
• Confidential handling: Manage sensitive information with discretion and professionalism.
• Workflow optimisation: Streamline processes to improve efficiency in executive operations.
• Stakeholder liaison: Coordinate with clients, partners, and internal teams to support executive initiatives.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

MS Office proficiency

Scheduling tools

Discretion with confidential info

Initiative

Adaptability

Tools

MS Office

Scheduling tools

Job description

WZR PROPERTY SDN BHD is seeking an experienced Executive Assistant to provide high-level administrative and operational support to senior management in Malaysia. The role includes coordinating schedules, managing communications, preparing documentation, and ensuring smooth execution of executive and project tasks.

You will manage calendars, arrange meetings and travel, prepare reports and presentations, and handle confidential information with discretion.