Executive Assistant & Operations Liaison

PROTON; Shah Alam; On-site; MYR 60,000 - 90,000; Full time

Job summary

PROTON in Shah Alam seeks an Assistant to the Director to coordinate departmental projects, analyze performance data, and provide essential admin support. The role involves cross-functional liaison and ensuring confidentiality. The successful candidate will organize meetings, prepare agendas, document discussions, and track action items.

A bachelor’s degree and strong MS Office skills are required. This position offers growth within a dynamic team environment.

Qualifications

• Bachelor's degree in any field.
• Relevant working experience in a related role.
• Proficient in Microsoft Office and other relevant software.
• Strong ability to multitask and adapt quickly to a wide range of responsibilities.

Responsibilities

• Assist the Director in coordinating and monitoring departmental projects to ensure alignment with timelines and key milestones.
• Coordinate cross-functional initiatives and facilitate communication between internal stakeholders and relevant departments.
• Organize and support Director-led meetings, including preparing agendas, documenting key discussions, and tracking follow-up actions.
• Prepare reports, presentations, and analysis on departmental performance, KPIs, and operational updates.
• Gather and consolidate data from relevant departments to support monitoring of initiatives and business performance.
• Ensure approval papers are well-prepared, accurate, and data-supported for decision-making.
• Manage the Director’s schedule and calendar, coordinating meetings and appointments with internal and external stakeholders.
• Support coordination with external partners and stakeholders when required.
• Assist in language translation tasks (English–Mandarin and vice versa) when necessary

Skills

Communication skills

Multitasking

Interpersonal skills

Discretion & diplomacy

Education

Bachelor's degree

Tools

Microsoft Office

Job description

PROTON in Shah Alam seeks an Assistant to the Director to coordinate departmental projects, analyze performance data, and provide essential admin support. The role involves cross-functional liaison and ensuring confidentiality. The successful candidate will organize meetings, prepare agendas, document discussions, and track action items.

A bachelor’s degree and strong MS Office skills are required. This position offers growth within a dynamic team environment.