Executive Personal Assistant & Operations Partner

Geopancar; Kuala Lumpur; On-site; MYR 72,000 - 96,000; Full time

Job summary

Geopancar, based in Kuala Lumpur, is seeking a highly organized Personal Assistant to support the Director with executive and administrative tasks, recruitment coordination, procurement, and project support.

The role involves managing schedules, arranging travel, drafting communications, coordinating with suppliers and vendors, conducting market research, and assisting with ad hoc projects while upholding discretion and professionalism.

Qualifications

• Proven experience as a Personal Assistant or similar role.
• Excellent organizational, coordination, and time-management skills.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks, meet deadlines, and maintain confidentiality.
• Proficiency with Office apps and online research tools.

Responsibilities

• Manage Director’s schedule, meetings, and travel arrangements.
• Draft letters, emails, and prepare documents and presentations.
• Coordinate recruitment activities and interview schedules.
• Source and liaise with suppliers, negotiate, and track orders.
• Conduct market research and support project initiatives.
• Handle personal tasks and maintain discretion with sensitive information.
• Support with reporting, data entry, and record management.

Skills

Organizational skills

Communication

Research

Microsoft Office

Driver's license

Travel coordination

Time management

Multi-tasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Job description

Geopancar, based in Kuala Lumpur, is seeking a highly organized Personal Assistant to support the Director with executive and administrative tasks, recruitment coordination, procurement, and project support.

The role involves managing schedules, arranging travel, drafting communications, coordinating with suppliers and vendors, conducting market research, and assisting with ad hoc projects while upholding discretion and professionalism.