Executive Admin Assistant: Organization & Coordination Pro

Alliance Empire Sdn Bhd; Selangor; On-site; MYR 45,000 - 78,000; Full time

Job summary

Alliance Empire Sdn Bhd is seeking a dedicated Personal Assistant (PA) / Admin Executive in Selangor to manage communications, scheduling, and document preparation for senior staff.

You will handle phone calls, messages, emails, meeting coordination, reports, and file management, using MS Office to draft, format, and print documents with confidentiality and professionalism. This role requires high multi-tasking ability and excellent written and verbal communication.

Qualifications

• Bachelor's degree in Business Management, Business Administration or related disciplines.
• Proven work experience as a Secretary or Administrative Assistant.
• Familiarity with office organisation and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Proficiency in MS Office.
• High School diploma; additional qualification as an Administrative Assistant or Secretary will be a plus.

Responsibilities

• Answer phone calls, take messages, and handle correspondence (email, letters, packages, etc.).
• Maintain diaries and arrange appointments.
• File and organise documents to ensure easy access.
• Draft, format, and print relevant documents.
• Assist in the preparation of regularly scheduled reports.
• Support and facilitate the completion of regular reports, presentations, and meeting materials.
• Use various software, including word processing, spreadsheets, databases, and presentation software to prepare documents and reports.
• Coordinate and organise meetings and events, including scheduling, sending reminders, and organizing catering when necessary.
• Handle confidential documents ensuring they remain secure.

Skills

Communication

Time management

Education

Bachelor's Degree in Business Management or Business Administration

Tools

MS Office

Job description

Alliance Empire Sdn Bhd is seeking a dedicated Personal Assistant (PA) / Admin Executive in Selangor to manage communications, scheduling, and document preparation for senior staff.

You will handle phone calls, messages, emails, meeting coordination, reports, and file management, using MS Office to draft, format, and print documents with confidentiality and professionalism. This role requires high multi-tasking ability and excellent written and verbal communication.