Executive Assistant & Office Operations Manager

OMESTI BERHAD; Kuala Lumpur; On-site; MYR 60,000 - 120,000; Full time

Job summary

OMESTI BERHAD is seeking a Personal Assistant (PA) / Office Management Manager in Kuala Lumpur to provide high‑level executive support and to oversee office operations. You will manage facilities, procurement, budgets, and vendor relationships while coordinating the deployment of company pool drivers for business travel.

The role requires a diploma or degree in a related field and 5–7 years of relevant experience in executive support, facilities or corporate services.

Qualifications

• Diploma or degree in business/administration.
• Minimum 5–7 years in executive support or office administration.
• Experience managing facilities and vendor relationships.
• Strong organizational, planning and multitasking skills.
• High level of confidentiality and professionalism.
• Excellent communication and interpersonal abilities.
• Leadership and people management experience.

Responsibilities

• Oversee daily office operations for a productive environment.
• Manage facilities, maintenance, and workspace allocation.
• Supervise office administration staff and service providers.
• Monitor budgets, procurement, and admin expenses.
• Maintain office assets (furniture, equipment, supplies).
• Coordinate office relocation and workplace improvements.
• Manage relationships with building management, service providers, and vendors.
• Oversee contracts and service agreements related to office operations.
• Supervise and coordinate deployment of company pool drivers.
• Plan and manage transportation schedules for management travel.

Skills

Executive support

Office administration

Facilities management

Leadership

Vendor management

Confidentiality

Communication

Planning & coordination

Education

Diploma / Bachelor's Degree in Business Administration, Management, Human Resources, Corporate Administration, or related field

Job description

OMESTI BERHAD is seeking a Personal Assistant (PA) / Office Management Manager in Kuala Lumpur to provide high‑level executive support and to oversee office operations. You will manage facilities, procurement, budgets, and vendor relationships while coordinating the deployment of company pool drivers for business travel.

The role requires a diploma or degree in a related field and 5–7 years of relevant experience in executive support, facilities or corporate services.