Executive Assistant & Office Operations Lead

Makeabl; Kuala Lumpur; On-site; MYR 33,480 - 55,800; Full time

Job summary

A dynamic technology company in Kuala Lumpur is seeking an Office Administrator / Executive Assistant to provide high-level support to the Director. The ideal candidate will have a Diploma or Bachelor's degree and strong skills in Microsoft Office, communication, and time management. Responsibilities include managing documentation, lodging applications, preparing presentations, and arranging travel. This full-time position offers a unique opportunity to work independently while supporting the team.

Qualifications

• Good communication skills, both written and verbal in English and Bahasa Malay.
• Ability to prioritize tasks effectively and maintain confidentiality.
• Excellent time management skills and ability to work independently once trained.

Responsibilities

• Manage documentation of ad hoc projects the company does.
• Lodge and follow through applications the company makes to various government agencies.
• Prepare and maintain documents, reports, and presentations using Microsoft Office suite.
• Procurement - source materials and issue respective POs and arrange logistics.
• Make travel arrangements for Directors and staff.
• Arrange office supplies.
• Maintain attendance tracker for all staff.
• Inventory management and checking at various company sites as required.

Skills

Microsoft Office proficiency

Problem-solving

Time management

Communication skills

General administrative tasks

Education

Diploma or Bachelor's degree in Business Administration or related fields

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

A dynamic technology company in Kuala Lumpur is seeking an Office Administrator / Executive Assistant to provide high-level support to the Director. The ideal candidate will have a Diploma or Bachelor's degree and strong skills in Microsoft Office, communication, and time management. Responsibilities include managing documentation, lodging applications, preparing presentations, and arranging travel. This full-time position offers a unique opportunity to work independently while supporting the team.