Executive Office Manager & Personal Assistant

Ong Law Chambers; Kuala Lumpur; On-site; MYR 22,000 - 33,000; Full time

Job summary

Ong Law Chambers in Kuala Lumpur is seeking a dependable individual to manage daily office operations and provide direct support to the Managing Partner. The role emphasizes organisation, discretion, and proactive task handling.

You will track deadlines, assist with recruitment and onboarding, manage supplies and facilities, prepare agendas and minutes, and maintain confidential records. Strong communication and time management are essential.

Responsibilities

• Oversee daily office operations and ensure administrative matters are handled efficiently.
• Track instructions, deadlines and outstanding tasks, and follow up until completion.
• Assist with recruitment, onboarding, attendance and leave records.
• Manage office supplies, facilities, maintenance and supplier arrangements.
• Prepare meeting agendas, minutes, reports and internal announcements.
• Maintain organised records and handle confidential information with discretion.
• Carry out other administrative and personal assistant duties as assigned.

Job description

Ong Law Chambers in Kuala Lumpur is seeking a dependable individual to manage daily office operations and provide direct support to the Managing Partner. The role emphasizes organisation, discretion, and proactive task handling.

You will track deadlines, assist with recruitment and onboarding, manage supplies and facilities, prepare agendas and minutes, and maintain confidential records. Strong communication and time management are essential.