Executive/Assistant Manager, Group Company Secretarial

AmBank Group; Kuala Lumpur; On-site; MYR 90,000 - 130,000; Full time

Job summary

AmBank Group is seeking an Executive/Assistant Manager to support the Group Company Secretarial team in handling a portfolio of companies, including drafting minutes and resolutions. You will maintain secretarial records, ensure compliance with Companies Act and regulatory requirements, supervise minutes review, and coordinate with auditors, solicitors, and regulators.

The ideal candidate holds ICSA and a related degree, has at least five years' experience, and demonstrates English proficiency,

Qualifications

• ICSA qualification completed or in progress.
• Bachelor/Diploma in Corporate Administration or Foundation in Law.
• At least 5 years experience in corporate secretarial or related field.

Responsibilities

• Assist VP in managing corporate secretarial matters.
• Draft minutes and resolutions for portfolio companies.
• Maintain secretarial records and statutory filings.
• Provide guidance on KYC reviews and regulatory requests.
• Liaise with auditors, solicitors, authorities and internal teams.
• Review and perfect minutes or board resolutions.
• Update meeting papers and ensure timely distribution.
• Train and mentor subordinates.

Skills

English proficiency

Interpersonal skills

Team player

Attention to detail

Education

ICSA qualification

Degree in Corporate Administration / Foundation in Law

Job description

Executive/Assistant Manager, Group Company Secretarial

Assist the VP in managing corporate secretarial matters of the portfolio of companies under the team's purview, which include drafting of minutes / resolutions.

Ensure all the secretarial records are properly maintained and complies with all requirements under the Companies Act and others, which include filing of statutory documents.

Attend to or provide guidance to Executive on KYC review, requests from internal and external parties and manage the completion of task

Attend to queries from internal and external parties and problems solving

Liaise with auditors, due diligence solicitors, authorities and inter-departments staff on all corporate secretarial matters and Board and Board Committees matters

Review minutes of meeting or board resolution prepared by subordinates in terms of understanding of the subject matter, accuracy and completeness

Attend meeting and prepare minutes of meeting or board resolution for review by team lead before Group Company Secretary's review

Review agenda of meeting and supervise subordinates on compilation and upload of meetings papers in accordance with the timeline and any meeting-related matters

Review of documents prepared by subordinates to ensure in order for execution

Attend to adhoc assignments as and when required

Prepare payment of allowance to Directors

Update the Register of Letters from/to Regulators and ensure proper filing of the letters.

To keep abreast with the latest development or current topical issues relating to company secretarial practices and industry related matters

Provide guidance or job training to subordinates for career development

Job Requirements

Institute of Chartered Secretaries and Administrators (ICSA)

Degree/Diploma in related fields eg Bachelor/Diploma in Corporate Administration / Foundation in Law

At least 5 years experience in related fields

Conversant with Companies Act, BNM, Bursa, SC and relevant authorities/regulatory requirements

Proficiency in English (written and spoken)

Meticulous, possess integrity, interpersonal skill and a team player

Ability to deal/communicate with all levels

Since our founding in August 1975, AmBank Group has grown into one of Malaysia’s largest banking groups by market capitalization. Our dynamic ecosystem includes:

At AmBank Group, we believe that diversity fuels innovation, and creativity drives progress. Our P2ACE Employee Value Proposition—Principled, Proactive, Appreciative, Collaborative, and Experimental is the heartbeat of our culture. It shapes how we work, how we grow, and how we make a difference.

We’re on the lookout for motivated, agile, and ambitious individuals who are ready to challenge the norm and shape the future of banking.

Join us. Fly High Together with us

Since our founding in August 1975, AmBank Group has grown into one of Malaysia’s largest banking groups by market capitalization. Our dynamic ecosystem includes:

At AmBank Group, we believe that diversity fuels innovation, and creativity drives progress. Our P2ACE Employee Value Proposition—Principled, Proactive, Appreciative, Collaborative, and Experimental is the heartbeat of our culture. It shapes how we work, how we grow, and how we make a difference.

We’re on the lookout for motivated, agile, and ambitious individuals who are ready to challenge the norm and shape the future of banking.