Assistant Manager, Secretariat

Capitaland Retail Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

Capitaland Retail Malaysia Sdn Bhd is seeking a Senior Executive/Executive for Corporate Secretarial duties. The role involves supporting all secretarial functions, ensuring compliance with statutory regulations, and advising board members.

The ideal candidate will handle meeting preparations, manage documentation of corporate exercises, and oversee the training schedules of board directors. Strong skills in risk management and communication are essential.

Qualifications

• Experience in company secretarial practices and compliance.
• Ability to prepare and vet corporate documents.
• Strong organizational skills for managing meetings.

Responsibilities

• Prepare meeting papers, resolutions, and minutes.
• Provide compliance guidance to board members.
• Organize and attend meetings, ensuring documentation.

Skills

Company secretarial duties

Compliance knowledge

Risk management

Communication skills

Job description

Senior Executive/Executive, Corporate Secretarial

Support all aspects of the company secretarial duties and functions and ensure compliance with the relevant statutory requirements, regulations and guidelines.

Responsibilities

• Perform all aspects of company secretarial duties, including preparing meeting papers, resolutions, minutes and coordinating the Board, shareholder and committee/management meetings.
• Provide advice and guidance on matters relating to secretarial practice and compliance to Board members, colleagues and other relevant parties.
• Organize, coordinate and attend various meetings of the companies and prepare minutes of meeting.
• Organise the Board directors’ training schedules to meet the regulators’ requirements of a listed issuer’s directors.
• Prepare and vet announcements, circulars and other documentation relating to all corporate exercises to Bursa Malaysia Securities Berhad.
• Prepare, collate and analyse relevant management reports and approval papers; advise on proper documentation and ensure safekeeping of written materials.
• Support all aspects of risk management to ensure effectiveness of the risk management framework; manage risk to the organization, its employees, customers, reputation, assets and stakeholders.
• Identify and assess threats, develop contingency plans and decide how to avoid, reduce or transfer risk.
• Communicate risk policies and processes for the organization.