Strategic Executive Assistant to MD | Cross-Functional Partner

Randstad Malaysia; Kuala Lumpur; On-site; MYR 90,000 - 120,000; Full time

Job summary

Randstad Malaysia is seeking an Executive Assistant to the Managing Director for an industrial client. The role acts as a strategic right-hand, driving alignment across factory and corporate teams and supporting executive decision-making with rigorous calendar governance and KPI tracking.

The position requires a Bachelor’s Degree with 3–5 years in executive support or business operations, strong English skills, and proficiency in Microsoft 365. Mandarin is a plus for regional liaison.

Qualifications

• Bachelor’s Degree in Business Administration, Management, or a related field.
• Minimum 3 to 5 years of solid experience in Executive Support, Business Operations, or Project Coordination (experience within a manufacturing, recycling, or industrial plant environment is an advantage).
• Excellent command of written and spoken English; professional fluency in Mandarin is a strong advantage to facilitate regional stakeholder liaison.
• Exceptional stakeholder management, business acumen, and interpersonal skills to engage effectively across factory and corporate leadership.
• High level of proficiency in Microsoft 365 applications (Word, Excel, PowerPoint, Teams, and SharePoint).
• Proactive, highly organized, and structured approach with a strong track record of driving cross-departmental accountability.

Responsibilities

• Drive executive execution & alignment: Partner closely with the Managing Director to track strategic business priorities, monitor project progress, and ensure critical action items are executed on time to high standards.
• Facilitate cross-functional liaison: Serve as the primary operational bridge connecting management, corporate functions, and plant/factory site teams to foster seamless collaboration.
• Coordinate governance & meetings: Spearhead calendar management, prepare comprehensive meeting agendas, capture precise minutes, and systematically track post-meeting deliverables.
• Track KPIs & process improvements: Collaborate with department heads to review operational KPIs, assist in updating company SOPs, and support ongoing process improvement initiatives.
• Manage executive communications & logistics: Oversee C-suite correspondence, organize critical documentation with strict confidentiality, and manage complex executive travel and scheduling logistics.

Education

Bachelor Degree

Job description

Randstad Malaysia is seeking an Executive Assistant to the Managing Director for an industrial client. The role acts as a strategic right-hand, driving alignment across factory and corporate teams and supporting executive decision-making with rigorous calendar governance and KPI tracking.

The position requires a Bachelor’s Degree with 3–5 years in executive support or business operations, strong English skills, and proficiency in Microsoft 365. Mandarin is a plus for regional liaison.