Executive Assistant (Immediately Available)

Randstad Malaysia; Kuala Lumpur; On-site; MYR 89,000 - 156,000; Full time

Job summary

Randstad Malaysia is seeking an Executive Assistant to provide high-level administrative support to three to five Partners across the globe. You will manage complex calendars, coordinate travel, support business development and RFP activities, and handle daily administrative duties from Kuala Lumpur.

The role requires fluency in English and Malay, experience in fast-paced environments such as consulting or legal firms, and the ability to leverage AI tools to streamline tasks.

Qualifications

• Prior experience as an Executive Assistant in a fast-paced environment such as consulting or legal firms.
• Fluency in both written and spoken English and Malay; knowledge of additional languages is advantageous.
• Able to use AI extensively to help streamline daily tasks.

Responsibilities

• Complex Calendaring: manage and schedule calendars for Partners across multiple time-zones.
• Travel Management: organize travel itineraries, accommodation and visas.
• Business Development & RFP Support: assist with RFPs, monitor portals, support MOF certification, attend tender briefings.
• Daily Administration: prepare timesheets, process expense reports, manage vendor PO creation and project deliverables.
• Team Support: cross-coverage for peer EAs and drive workflow improvements.

Skills

MS Office Suite

CRM knowledge

English & Malay fluency

Communication skills

Problem solving

Education

Bachelor Degree

Tools

CRM software

Job description

About the company

Our client is a global management consulting firm that combines deep industry knowledge with specialized expertise to create meaningful impact for businesses worldwide. Operating from their Kuala Lumpur office, our client fosters an inclusive, collaborative and growth-oriented culture where administrative professionals act as strategic business partners to senior leaders.

• An inclusive and collaborative environment
• A culture of learning, growth, and impact
• Work-life quality

About the job

Our client is seeking an Executive Assistant to provide comprehensive high-level administrative support to three to five Partners across the globe. Reporting to the Senior EA Manager, this role acts as a vital liaison for client engagement, calendar logistics, business development and day-to-day administrative operations.

• Complex Calendaring: 80% of the workload is being proactive in managing and scheduling your partners calendars for their client in multiple time-zones.
• Travel Management: Proactively managing complex Partner diaries, scheduling internal/external meetings, and organizing efficient travel itineraries, accommodation and visas.
• Business Development & RFP Support: Providing extensive administrative support for RFPs (monitoring portals, supporting MOF certification, attending tender briefings), tracking CRM activity and collaborating on targeted client campaigns.
• Daily Administration: Preparing monthly timesheets, processing expense reports, managing vendor PO creation via the internal procurement team, and maintaining project deliverable.
• Team Support: Serving as a team player by providing cross-coverage for peer EAs and helping drive continuous workflow improvements.

Requirements

• Prior experience working as an Executive Assistant in a fast-paced environment such as consulting or legal firms etc.
• Fluency in both written and spoken English and Malay is required; knowledge of additional languages is advantageous.
• Able to use AI extensively to help streamline daily tasks

Skills & Competencies

• Proficiency in Microsoft Office Suite with strong CRM knowledge considered an advantage.
• Superior written and verbal communication skills paired with high emotional intelligence (EQ).
• Proven ownership mentality with excellent problem-solving ability and judgement.
• Empathetic, courteous, and positive demeanor with a growth mindset.

Skills

no additional skills required

Qualifications

no additional qualifications required

Education

Bachelor Degree