Executive Assistant

Creador; Kuala Lumpur; On-site; MYR 100,000 - 156,000; Full time

Job summary

Creador in Kuala Lumpur is seeking an experienced Executive Assistant to support the investment team. You will manage calendars, coordinate global travel, prepare reports, and handle high-level correspondence with internal and external stakeholders.

The role requires at least 5 years of EA experience, strong MS Office skills, and the ability to work in a fast-paced private equity environment with discretion and professionalism.

Qualifications

• Bachelor's degree required.
• Minimum 5 years' experience in executive assistance and administration supporting senior executives and/or investment teams in demanding environments.

Responsibilities

• Manage intensive and dynamic calendars across the investment team and coordinate high-stakes meetings.
• Organize global travel arrangements, prepare reports and presentations, and draft professional correspondence.
• Support administrative projects, track deadlines and budgets, and maintain confidential records.
• Provide data support using Excel for internal and external reports.
• Oversee office operations, event planning, and logistics for company events and meetings.

Skills

Executive support

Time management

Discretion

Communication

Problem-solving

Multitasking

Team collaboration

Organizational skills

Flexibility

Education

Bachelor's degree

Tools

MS Excel

MS Word

PowerPoint

Outlook

Google Forms

Job description

Executive Assistant (Investment Team)

Location: Kuala Lumpur

(Onsite)

About Creador

Creador is a leading private equity firm in South and Southeast Asia, focused on investing in growth companies. We are committed to fostering growth and unlocking potential in our portfolio companies. Our medium to long term approach centers on strategic initiatives that empower companies to innovate, expand and lead in their markets. To learn more about Creador, please visit our website at www.creador.com.

Role Overview:

The Executive Assistant (EA) will provide high-level, critical administrative and operational support to the investment team of our fast-paced Private Equity firm. This role involves, but is not limited to, managing complex and often competing schedules across the team, organizing high-stakes meetings, drafting professional correspondence, optimizing demanding global travel arrangements, and acting as a central point of contact between the investment team and internal/external stakeholders (LPs, portfolio company CEOs, investors). The EA ensures the smooth, highly agile operation of the investment team's office and plays a vital role in enabling the investment professionals to focus on strategic, deal-making priorities.

Reports to:

Senior Vice President

Key Responsibilities:

Executive & Calendar Management

• Manage the intensive and dynamic calendars of the investment team, proactively anticipating conflicts and prioritizing engagements across multiple stakeholders for optimal time usage.
• Act as a primary gatekeeper for the team, professionally handling incoming correspondence (emails, calls), drafting communications, and delegating as appropriate, often requiring out-of-hours attention.
• Support the preparation and review of critical reports, presentations, and documents ahead of the team's meetings, ensuring accuracy and professional formatting.

Meeting & Travel Coordination

• Seamlessly coordinate complex and global travel arrangements for team members, including flights, hotels, visas, and ground transportation, often requiring last-minute adaptability.
• Arrange high-stakes meetings, including venue booking, preparation of agendas, and detailed minute-taking, where applicable.
• To ensure all meeting infrastructure and materials are fully prepared and in working condition ahead of event.

Operational Agility & Project Management

• Assist in managing special administrative and ad-hoc projects and initiatives assigned by the investment team, often involving manual or non-traditional tasks.
• Proactively track deadlines, deliverables, and budgets for ongoing administrative projects and provide timely updates to the team.
• Demonstrate quick thinking and strong problem-solving skills to overcome operational hurdles independently and effectively.

Financial & Data Support (Excel Mastery)

• Utilize expert-level proficiency in MS Excel to assist with data organization, summarizing financial information, and creating data visualizations (tables, charts) for internal and external reports.
• Document and data management for confidential firm, deal, and team records – both physical and digital.

Office Management

• Work with peers to ensure the smooth operation of the investment team's office, ensuring sufficient supplies and resources are available.

Event Planning

• Work either individually or with peers to organize and coordinate company events, meetings and conferences.
• Handle event logistics such as venue readiness, invitations, on-site support, etc.

Role Requirements

Excellent organizational, anticipatory, and time-management skills to handle a high volume of complex tasks simultaneously.

Expert proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)

Savvy with technology ie Google Forms, etc

Prior EA experience

Proven ability to be highly flexible and responsive to urgent requests that frequently occur outside of regular business hours.

Strong written and verbal communication skills, with a professional demeanour suitable for interacting with high-level internal and external stakeholders.

Able to maintain the highest level of discretion and confidentiality at all times.

Strong problem-solving skills and the ability to work independently with minimal direction.

A "get it done" attitude and a willingness to be flexible in handling changing priorities in a highly performance-driven culture.

Ability to efficiently multitask while ensuring quality and accuracy in deliverables.

Able to maintain high level of discretion and confidentiality.

Strong interpersonal skills and ability to build relationships with internal/external stakeholders

Strong collaborator with team members and peers.

Ability to adapt and is flexible in handling changing priorities.

Qualifications and Experience

Bachelor's degree

Minimum 5 years' experience in executive assistance and administration supporting senior executives and/or investment teams (Directors, Partners, or Managing Partners) in a demanding industry (Private Equity, Investment Banking, or high-growth firm).