Executive Assistant - Admin

Intrinseque Health; Johor Bahru; On-site; MYR 47,000 - 71,000; Full time

Job summary

Intrinseque Health in Melaka Tengah, Melaka, is seeking an Executive Assistant - Admin to support senior leadership and manage day-to-day operations. This full-time role focuses on coordinating calendars, meetings, and communications while ensuring efficient office operations.

The ideal candidate has at least 3 years in a similar role, strong organisational and multitasking abilities, and excellent client-facing skills.

Qualifications

• At least 3 years of experience in an executive assistant or administrative role.
• Experience supporting senior leadership in a fast-paced environment.
• Proactive, detail-oriented and adaptable problem-solving approach.

Responsibilities

• Provide administrative and executive support to senior leadership, including calendar management, meeting scheduling, and correspondence handling.
• Coordinate office operations, including procurement, vendor management, and facilities management.
• Assist with events, conferences, and company initiatives organization.
• Maintain records and reports, ensuring information is accurate and up-to-date.
• Act as a point of contact for internal and external stakeholders, delivering high-level customer service.
• Contribute to continuous improvement of administrative processes and procedures.

Skills

Executive support

Calendar management

Communication

Organisational skills

Time management

Vendor coordination

Customer service

Tools

Microsoft Office

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Join the dynamic team at Intrinseque Health as an Executive Assistant - Admin. In this full-time position based in Melaka Tengah, Melaka, you will play a crucial role in supporting the day-to-day operations and contributing to the success of this growing organisation.

What you'll be doing

• Provide comprehensive administrative and executive support to senior leadership, including managing calendars, scheduling meetings, and handling correspondence
• Assist with the coordination of office operations, including procurement, vendor management, and facilities management
• Support the organisation of events, conferences, and other company initiatives
• Maintain detailed records and reports, ensuring information is accurate and up-to-date
• Act as a point of contact for internal and external stakeholders, providing excellent customer service
• Contribute to the continuous improvement of administrative processes and procedures

What we’re looking for

• At least 3 years of experience in a similar executive assistant or administrative role, ideally in a fast-paced, professional environment
• Strong organisational and time management skills, with the ability to prioritise and multitask effectively
• Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organisation
• Proficiency in Microsoft Office suite, with the ability to learn new software and systems quickly
• A proactive, detail-oriented, and adaptable approach to problem-solving
• Excellent customer service skills and a commitment to providing a high level of support.