Admin Assistant

Jobstreet Malaysia; Malacca City; On-site; MYR 30,000 - 45,000; Full time

Job summary

Jora Malaysia is seeking a detail-oriented Admin Assistant in Ayer Keroh, Melaka to support day-to-day operations and ensure administrative processes run smoothly. The role is a full-time position with the office as the primary workplace, helping keep a wide range of tasks organized and efficient.

You will coordinate correspondence, meetings, payroll support, reports, and procurement activities while maintaining confidentiality and delivering professional service to colleagues.

Qualifications

• Minimum prior experience as Administrative Assistant or similar.
• Proficient in MS Office.
• Strong organisational skills and ability to prioritise.
• Excellent written and spoken English.
• Ability to handle confidential information.

Responsibilities

• Manage incoming and outgoing correspondence, including emails and documents.
• Schedule meetings, appointments and travel for staff.
• Maintain files and documentation systems.
• Assist HR with payroll and recruitment.
• Prepare reports and presentations.
• Answer calls and reception duties professionally.
• Process invoices and expense claims.
• Coordinate office supplies and inventory.
• Support departments with data entry and clerical tasks.
• Organise meetings, events and company functions.
• Perform general administrative duties as required.

Skills

Administrative experience

MS Office proficiency

Organisational skills

English communication

Attention to detail

Confidentiality

Adaptability/Teamwork

Scheduling/Documentation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a detail-oriented and organised Admin Assistant to join our company in Ayer Keroh, Melaka. This is a full-time position that plays a vital role in supporting our day-to-day operations and ensuring the smooth functioning of our administrative processes. As an Admin Assistant, you will be the backbone of our office, managing a diverse range of tasks that keep our organisation running efficiently and effectively. Your contributions will directly impact the productivity and success of our teams.

What you'll be doing

• Managing incoming and outgoing correspondence, including emails, letters and documents
• Scheduling meetings, appointments and travel arrangements for staff members
• Maintaining and organising files, records and documentation systems
• Assist Human Resource in payroll and recruitment process
• Preparing and formatting reports, presentations and other written materials
• Handling telephone calls and reception duties with professionalism and courtesy
• Processing invoices, expense claims and other administrative paperwork
• Coordinating office supplies and ensuring inventory levels are maintained
• Supporting various departments with data entry and clerical tasks
• Assisting in the organisation of meetings, events and company functions
• Performing general administrative duties as required to support business operations

What we're looking for

• Proven experience as an Administrative Assistant or similar administrative role
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English
• Attention to detail and accuracy in all administrative work
• Ability to maintain confidentiality and handle sensitive information appropriately
• Flexibility and willingness to adapt to changing priorities and deadlines
• Knowledge of office management systems and scheduling software is advantageous
• A proactive approach with the ability to work both independently and as part of a team