Executive Assistant

Foto-Zzoom; Shah Alam; On-site; MYR 56,000 - 100,000; Full time

Job summary

Jora Malaysia is seeking an Executive Assistant to support our leaders in both operational and strategic initiatives, working closely with decision-makers to ensure smooth daily operations. The role requires a highly organized, proactive professional with strong communication skills and the ability to manage calendars, travel, and confidential information in a fast-paced environment.

A minimum of 2–3 years in an executive support role is preferred, with proficiency in Microsoft Office, Google

Qualifications

• Minimum of 2-3 years of experience in an executive support role, preferably in a fast-paced or startup environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally with all levels of staff and external partners.
• Ability to work independently, prioritize tasks, and manage time effectively under pressure.
• Flexibility and adaptability to changing priorities and schedules.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• High level of emotional intelligence, with the ability to remain calm and composed under pressure.
• A proactive problem solver who can anticipate challenges and propose solutions.
• Strong sense of professionalism and discretion in handling sensitive information.

Responsibilities

• Act as the primary point of contact between the leaders and internal/external stakeholders.
• Manage and coordinate calendars, meetings, and appointments to ensure optimal time management.
• Handle travel arrangements, site visits, and logistical planning, ensuring all details are meticulously executed.
• Prepare reports, presentations, and other documents as needed, ensuring accuracy and timeliness.
• Assist in project management by tracking deadlines, organizing tasks, and following up on deliverables.
• Manage ad-hoc tasks and personal assignments with a positive and can-do attitude.
• Provide support during meetings, including taking minutes, managing follow-ups, and ensuring all action items are completed.

Skills

Executive support

Organizational skills

Written communication

Verbal communication

Independent work

Time management

Adaptability

Emotional intelligence

Proactive problem solving

Discretion

Professionalism

Tools

Microsoft Office Suite

Google Workspace

Project management tools

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

If you're someone who thrives in the face of challenges, fueled by achieving results, and driven by the pursuit of profitability, then you're the talent we're seeking to join our dynamic team committed to long-term success!Here, growth isn't merely a buzzword-it's ingrained in our DNA. We're dedicated to nurturing talent, offering opportunities, and fostering personal and professional development at every turn.

Overview:

We are seeking an Executive Assistant who can seamlessly support our leaders in both operational and strategic initiatives. This role is integral to our team, offering the right candidate the opportunity to work closely with the decision-makers of our organization.

As an Executive Assistant, you will provide comprehensive support to our leaders, who oversee distinct areas of the business. You will be responsible for managing a wide range of tasks, from administrative duties to project coordination, ensuring smooth daily operations. The ideal candidate is resourceful, highly organized, and able to handle the fast-paced demands of working with high-level executives.

Key Responsibilities:

• Act as the primary point of contact between the leaders and internal/external stakeholders.
• Manage and coordinate calendars, meetings, and appointments to ensure optimal time management.
• Handle travel arrangements, site visits, and logistical planning, ensuring all details are meticulously executed.
• Prepare reports, presentations, and other documents as needed, ensuring accuracy and timeliness.
• Assist in project management by tracking deadlines, organizing tasks, and following up on deliverables.
• Manage ad-hoc tasks and personal assignments with a positive and can-do attitude.
• Provide support during meetings, including taking minutes, managing follow-ups, and ensuring all action items are completed.

Qualifications and Skills:

• Minimum of 2-3 years of experience in an executive support role, preferably in a fast-paced or startup environment.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills, with the ability to interact professionally with all levels of staff and external partners.
• Ability to work independently, prioritize tasks, and manage time effectively under pressure.
• Flexibility and adaptability to changing priorities and schedules.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• High level of emotional intelligence, with the ability to remain calm and composed under pressure.
• A proactive problem solver who can anticipate challenges and propose solutions.
• Strong sense of professionalism and discretion in handling sensitive information.

1.Resilient and Unflappable:

The ability to handle constructive feedback and adapt to different communication styles

2.Adaptability to Distinctive Working Styles:

Proactively compose oneself and maintaining professionalism ensuring seamless support across all areas of the business.

3.Self-Initiator:

A strong sense of initiative with the capacity to anticipate needs and take pre-emptive action to ensure the success of the teams.