Executive Assistant - Admin

Intrinseque Health; Malacca City; On-site; MYR 50,000 - 73,000; Full time

Job summary

Intrinseque Health in Melaka Tengah, Melaka, Malaysia is seeking an Executive Assistant - Admin to support senior leadership and ensure smooth day-to-day operations in a growing team.

You will manage calendars, schedule meetings, handle correspondence, coordinate office operations, procurement, events, records, and stakeholder communications while driving continuous process improvements.

Qualifications

• 3+ years of experience as an executive assistant or in a similar admin role.
• Strong organisational and time management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office; quick to learn new software.

Responsibilities

• Provide comprehensive administrative support to senior leadership.
• Manage calendars, schedule meetings, and handle correspondence.
• Coordinate office operations, procurement, vendor management, and facilities.
• Organise events, conferences and company initiatives.
• Maintain detailed records and reports; ensure accuracy.
• Serve as point of contact for internal and external stakeholders.

Skills

Calendar management

Meeting scheduling

Vendor management

Office operations

Event organization

Records management

Customer service

Interpersonal communication

Tools

Microsoft Office

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Join the dynamic team at Intrinseque Health as an Executive Assistant - Admin. In this full-time position based in Melaka Tengah, Melaka, you will play a crucial role in supporting the day-to-day operations and contributing to the success of this growing organisation.

What you'll be doing

Provide comprehensive administrative and executive support to senior leadership, including managing calendars, scheduling meetings, and handling correspondence

Assist with the coordination of office operations, including procurement, vendor management, and facilities management

Support the organisation of events, conferences, and other company initiatives

Maintain detailed records and reports, ensuring information is accurate and up-to-date

Act as a point of contact for internal and external stakeholders, providing excellent customer service

Contribute to the continuous improvement of administrative processes and procedures

What we're looking for

At least 3 years of experience in a similar executive assistant or administrative role, ideally in a fast-paced, professional environment

Strong organisational and time management skills, with the ability to prioritise and multitask effectively

Excellent communication and interpersonal skills, with the ability to interact with individuals at all levels of the organisation

Proficiency in Microsoft Office suite, with the ability to learn new software and systems quickly

A proactive, detail-oriented, and adaptable approach to problem-solving

Excellent customer service skills and a commitment to providing a high level of support.