Executive Assistant

Bell Ward; Kuala Lumpur; On-site; MYR 60,000 - 100,000; Full time

Job summary

Bell Ward is seeking a highly organized Executive Assistant to the CEO to provide comprehensive executive and business support. The role goes beyond traditional administration, acting as a trusted partner to the CEO to manage priorities, coordinate stakeholders, oversee follow-ups, and support strategic initiatives.

This position is ideal for someone who thrives in a fast-paced environment and enjoys close collaboration with senior leadership.

Qualifications

• Bachelor's degree or equivalent in business, management, or communications.
• 2–4 years of experience in executive support roles.
• Experience supporting a CEO or senior executive preferred.
• Strong organizational and time-management abilities.
• Proficient in MS Office and calendar/travel coordination.

Responsibilities

• Provide comprehensive executive and business support to the CEO.
• Manage CEO’s calendar, meetings, travel arrangements, and daily priorities.
• Prepare agendas, presentations, reports, and briefing materials.
• Attend meetings when required, record minutes, and track action items.
• Coordinate communications with senior management, clients, and business partners.
• Support strategic projects and initiatives and prepare summaries or reports.
• Coordinate travel, accommodation, and itineraries; assist with personal administrative matters as needed.

Skills

Executive support

Calendar management

Stakeholder coordination

Travel planning

Document preparation

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

PowerPoint

Excel

Outlook

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Our client is seeking a highly organized, proactive, and resourceful Executive Assistant to the CEO to provide comprehensive executive and business support.

More than a traditional administrative role, you will act as a trusted partner to the CEO, helping manage priorities, coordinate stakeholders, oversee follow-ups, and support strategic initiatives.

This role is ideal for someone who thrives in a fast-paced environment and enjoys working closely with senior leadership.

Key Responsibilities

Executive Support

• Manage the CEO's calendar, meetings, travel arrangements, and daily priorities.
• Prepare agendas, presentations, reports, and briefing materials.
• Attend meetings when required, record minutes, and track action items.
• Monitor deadlines, commitments, and follow-ups to ensure execution.
• Handle confidential information with discretion and professionalism.

Stakeholder & Business Coordination

• Serve as a key liaison between the CEO and internal/external stakeholders.
• Coordinate communications with senior management, clients, and business partners.
• Follow up on key action items across teams to ensure timely completion.

Project & Strategic Support

• Assist with strategic projects, business initiatives, and special assignments.
• Conduct research and prepare summaries, reports, and presentations.
• Track project progress and support the CEO in meetings, reviews, and business engagements.

Administrative & Personal Support

• Coordinate travel, accommodation, and itineraries.
• Provide support on selected personal administrative matters when required.
• Assist with corporate events and business functions.

Key Requirements

• Bachelor's Degree in Business Administration, Management, Communications, or a related field.
• 2-4 years of experience in an Executive Assistant, Personal Assistant, Executive Coordinator, Chief of Staff, or similar role.
• Experience supporting a CEO, Founder, Managing Director, or senior executive is preferred.
• Strong organizational, communication, and time-management skills.
• High attention to detail with the ability to manage multiple priorities.
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook).
• Fluent in English; Bahasa Malaysia and/or Mandarin is an advantage.
• Professional, discreet, and comfortable interacting with senior stakeholders.