Executive Assistant

5G-Starlink Pte.; Malacca City; On-site; MYR 50,000 - 84,000; Full time

Job summary

5G-Starlink Pte. is seeking an Executive Assistant to support a leading commercial real estate firm. You will advance daily operations, coordinate paperwork, and ensure timely transaction progression with professional communication.

This role emphasizes meticulous organization, customer service excellence, and collaboration across teams to uphold our market presence and client satisfaction.

Qualifications

• Excellent written and verbal communication skills.
• Previous experience in the commercial real estate industry.

Responsibilities

• Complete paperwork for all real estate transactions to ensure deals close quickly.
• Monitor deadlines and provide notices to appropriate parties when necessary.
• Ensure each transaction complies with legalities and any tax withholdings are complete.
• Schedule necessary appointments including open houses and final walkthroughs.
• Help organize community outreach events to improve our standing in the local area.
• Produce all marketing materials to build our brand.
• Compile and distribute weekly/monthly reports and communicate key results to the team.
• Deliver concierge-level customer service to sellers, buyers, and lenders.
• Participate in training sessions to improve administrative skills.

Skills

Communication skills

Customer service

Education

High school diploma

Tools

Yardi

Job description

Our client, a leading commercial real estate firm is seeking an Executive assistant. You will enjoy a collaborative team environment with professional development, career growth and training opportunities.

Job Duties

• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Monitor deadlines and provide notices to appropriate parties when necessary
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Help organize community outreach events to improve our standing in the local area
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• High school diploma or equivalent required
• Previous experience in the commercial real estate industry
• Has knowledge of using Yardi
• Excellent written and verbal communication skills